Recommendation Concerning the Parks and Recreation Agreements Relating to Grounds Mowing and Trimming for Athletic Parks - Michael E. Rhodes, Parks and Recreation Department Director
That the Board take the following action:
A. Approve the reallocation of funds from the Capital Improvement Program - Park Development Project, in the amount of $275,000, to Park Mowing; and
B. Approve the first 12-month extension, effective February 16, 2018 to the Agreements relating to Escambia County, Florida, Grounds Mowing and Trimming for Athletic Parks - Zones 1 through 6, per PD 16-17.016, Parks and Recreation Department Grounds Mowing and Trimming, for the following six zones identified and contracted for separately, for a term of 12 months, with options to renew for 2 additional 12-month terms, at the annual amounts noted for each. The Agreements are Unit Price Agreements, based on a cost per mow, per field in each zone:
1. Agreement for Zone 1 to Total Landscape Service, Inc., in the annual amount of $29,450;
2. Agreement for Zone 2 to Rhett James Landscaping, Inc., in the annual amount of $63,990;
3. Agreement for Zone 3 to Emerald Coast Grass Company, LLC, in the annual amount of $36,172.50;
4. Agreement for Zone 4 to Coastal Landscaping and Maintenance, Inc., in the annual amount of $36,950;
5. Agreement for Zone 5 to Big Orange Enterprises, LLC, d/b/a Escape Landscaping and Lawn Care, in the annual amount of $54,720; and
6. Agreement for Zone 6 to Gulf Coast Environmental Contractors, Inc., in the annual amount of $52,320.
[Funding: Fund 352, Lost III, Cost Center 350229, Object Code 53401, Project Number 08PR0078] |
Meeting in regular session on February 16, 2017, the Board approved Contract PD 16-17.016 for the Escambia County, Florida, Parks and Recreation Grounds Mowing and Trimming for Athletic Parks.
The Escambia County Parks and Recreation Department has assumed some of the mowing and trimming responsibilities for a total of 16 athletic parks, to abate the costs of maintenance for athletic associations at county parks.
The logistics of mowing and trimming during a short playing season, combined with the distances between parks, and the playing schedules make it impossible for one contractor to meet the needs of all the parks in a cost-efficient and responsive manner, so the Parks and Recreation Department divided the 16 parks into six zones, with each zone containing at least two parks of similar size, located within a reasonable distance of each other. Agreements were awarded by zone to a different contractor for each zone.
The original contract terms allowed a contract extension renewal option for two 12-month periods; this approval would exercise the first extension of these contracts with an expiration date of February 15, 2019. |