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County Administrator's Report 13. 12.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order on Contract PD 14-15.017 to Roads, Inc. of NWF for the Olive Road East Multi-Lane Reconstruction and Drainage Project - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to Roads, Inc. of NWF, in the amount of $41,345.28, on Contract PD 14-15.017, for the Olive Road East Multi-Lane Reconstruction and Drainage Project:
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Department: |
Public Works |
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Division: |
Engineering/Infrastructure Division |
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Type: |
Addition |
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Amount: |
$41,345.28 |
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Vendor: |
Roads, Inc. of NWF |
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Project Name: |
Olive Road East Multi-Lane Reconstruction and Drainage Project |
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Contract: |
PD 14-15.017 |
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PO#: |
150986 |
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CO#: |
3 |
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Original Contract Award: |
$4,531,541.13 |
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Cumulative Amount of Change Orders Through this CO: |
$805,416.33 |
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New Contract Amount: |
$5,336,957.46 |
[Funding Source: Fund 352, "Local Option Sales Tax," Account 210107, Object Code 56301, Project #15EN3244, and Account 210109, Object Code 56301, Project #10EN0363] |
| BACKGROUND: |
Meeting in regular session on February 5, 2015, the Board awarded Contract PD 14-15.017 "Olive Road East Multi-Lane Reconstruction and Drainage Project" to Roads, Inc. of NWF. This project is a roadway capacity, drainage, and reconstruction project that will improve roadway conditions and drainage issues along a portion of the East Corridor of Olive Road. The project includes an Interlocal Agreement with Emerald Coast Utilities Authority (ECUA) for water main replacement and upgrade in the area.
Change Order #1 included additive/deductive unit prices for Roads, Inc. of NWF, including an asbestos survey for a building demolition permit located at the project pond site and additive/deductive unit price quantities, as directed by ECUA. Change Order #1 reduced the amount of the original Purchase Order by $5,436.32.
Change Order #2, in the amount of $769,507.37, was approved by the Board on June 2, 2016, and included additive/deductive unit price quantities and items necessary for the extension of Olive Road Phase 1 construction by approximately 1200 linear feet to accommodate water line conflicts with the existing drainage system, and to connect and extend a left turn lane for Yancey Avenue, improving access to Ferry Pass Middle School.
This Change Order, #3, in the amount of $41,345.28, includes additive and deductive unit price quantities necessary to complete construction by addressing the following residential issues identified during construction, ECUA-directed waterline over/underruns, bus stop pad additions, and field items identified and noted during inspections: driveway widening at 2419 Olive Road, adding 18 SY of 4” concrete driveway, and 45 LF of Type F-Curb and Gutter; commercial driveway access at 2801 Olive Road with 84 SY of 6" fiber concrete, several 6" concrete transit bus stop pads to satisfy Escambia County Area Transit needs; remove and replace 45 SY of concrete driveway at 3034 E Olive Road for driveway transition grading; inlet slot addition at S-302 lot line of 3039 & 3041 East Olive Road to address ponding water in the driveway & adjacent parking area, requiring removal/replace of asphalt; remove fence and clear right of way along the rear lot of 8100 Chapperal Drive along Caminitti Lane right of way; oak tree removal by tree surgeon in proximity of residential property and power lines; connection of a residential roof drain at the northeast corner of Chapperal Drive and Olive Road to the new drainage system (was previously connected to an old drainage system); upgrading a section of undersized concrete ditch paving (that washed out in a recent storm event) by repairing washed out slopes, increasing height paving on the ditch side slopes, and re-grassing the remaining slopes to prevent erosion; constructing a cast-in-place curved P-5 inlet top (S-268) in the radius of the concrete curb at Caminitti Drive and Olive Road in lieu of a pre-cast straight P-5 inlet; deduction of an unused FDOT storm manhole S242 connected to the skating rink roof drain by direct connection; and several ECUA waterline additions and deductions necessary for installation. The contractor has requested documented construction delays, due to a 26-day GAB material shortage due to Hurricane Irma, with 7 related construction delays, 70 documented weather (rain and cold days - concrete and asphalt can not be installed when temperatures fall below county spec requirements.) Job duration is requested to be increased by 123 days, setting a new completion date of April 18, 2018. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 352, "Local Option Sales Tax", Account 210107, Object Code 56301, Project #15EN3244, and Account 210109, Object Code 56301, Project #10EN0363. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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