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County Administrator's Report 11. 1.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	10/19/2017
Issue: Contract Extension for PD 13-14.058 Central Energy Plant Contract
From:	Robert E. Dye
Department:	Facilities Management
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Contract Extension on the Central Energy Plant Contract, PD 13-14.058 - Robert E. Dye, Facilities Management Interim Department Director

That the Board take the following action concerning Contract, PD 13-14.058, for the Central Energy Plant Contract, to Engineered Cooling Systems, Inc.:

A. Approve the first one-year Contract extension, effective October 1, 2017, to Engineered Cooling Systems, Inc.; and

B. Authorize the Chairman to sign all related documents.

[Funding: Fund 001, General Fund, Cost Center 310203, Object Code 54601 - $110,040; and Fund 113, Library Fund, Cost Center 310203, Object Code 54601 - $10,200]

BACKGROUND:

On June 26, 2014 the Board awarded the Central Energy Plant Contract, PD 13-14.058 to Engineered Cooling System, Inc., for a period of three years, with the option to extend for two additional one-year periods, A Notice to Proceed was issued with a Date of Commencement of October 1, 2014. The three (3) year period expired on September 30, 2017. The Contract Manager is requesting to exercise the first one-year contract extension, effective October 1, 2017. Engineered Cooling System, Inc. has agreed to offer the same terms and conditions with no price increase.

BUDGETARY IMPACT:

Funding: Fund 001, General Fund, Cost Center 310203, Object Code 54601 - $110,040; Fund 113, Library Fund, Cost Center 310203, Object Code 54601 - $10,200

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Escambia County Fl., Code of Ordinance, Chapter 46, Article II, Purchases and Contracts. The Board has requested that contract extensions be taken back to the Board for approval.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
Contract Extension Backup