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County Administrator's Report 11. 11.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	07/18/2017
Issue: Change Order to Volkert, Inc. on Contract PD 02-03.79 CEI Services for Coffee Creek Bridge
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Volkert, Inc., on Contract PD 02-03.79, Professional Services Contract - Construction, Engineering and Inspection Services for Coffee Creek Bridge - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Volkert, Inc., on Contract PD 02.03.79, Professional Services Contract - Construction, Engineering and Inspection (CEI) Services for the Coffee Creek Bridge:

Department:	Public Works
Division:	Engineering/Infrastructure
Type:	Addition
Amount:	$20,400
Vendor:	Volkert, Inc.
Project Name:	CEI Services for Coffee Creek Bridge
Contract:	PD 02-03.79 Professional Services
PO No.:	170872
CO No:	1
Original Award Amount:	$49,700
Cumulative Amount of Change Orders through this CO:	$20,400
New Contract Total:	$70,100

[Funding Source: Fund 112, Disaster Recovery Fund, Cost Center 330492/56301, Project #ESGSW05]

BACKGROUND:

A task order was issued to Volkert, Inc. on November 28, 2016, on Contract PD 02-03.79 Professional Services to provide Construction, Engineering and Inspection (CEI) services for the Contech Structural Plate Bridge being constructed at Jamesville Road on Coffee Creek as part of FEMA Project (Emmie #974). A Conspan Bridge is being built to replace the existing bridge damaged during the April 2014 flood event. Florida Department of Transportation (FDOT) requires CEI Services for any new bridge construction. CEI will be limited to inspection of the bridge construction only as required by FDOT.

Change Order #1, in the amount of $20,400, is for an increase in CEI Services for this bridge. Inspection of backfill compaction within the critical backfill zone is part of the CEI inspection requirements for this bridge. The bridge Contractor encountered issues with spoils (due to landfill location of bridge) during pile driving and footer construction that were exacerbated by weather and ground water issues which resulted in utilizing more of CEI man-hours than originally estimated. These additional funds will provide the 200 hours of inspection needed for completion of the bridge construction. Inspections outside the bridge construction, will be handled by the County's inspector. All costs for this project will be submitted to FEMA for reimbursement.

BUDGETARY IMPACT:

Funds for this project are available in Fund 112, Disaster Recovery Fund, Cost Center 330492/56301, Project #ESGSW05.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Original PO with backup
Backup for Change Order 1