Agenda

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County Administrator's Report 11. 13.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	07/18/2017
Issue: Contract Award for Case Management Software Program for Corrections
From:	Paul Nobles
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Contract Award for Case Management Software Program for Corrections - Paul Nobles, Office of Purchasing, Purchasing Manager

That the Board approve and authorize the Chairman to sign the Case Management Software Agreement between Escambia County, Florida, and Spirit Solutions, Inc., per the terms and conditions of PD 16-17.025, Case Management Software Program for Corrections, and the provided Agreement, for a total implementation cost for Year 1, which shall not exceed $177,125.00. Thereafter, the annual software licensing fee for Years 2-5 shall be payable upon the anniversary of the commencement of this Agreement at the rate of $65,000 annually. The term of this Agreement shall commence as of the date last executed and continue for a term of five years. Upon the expiration of the initial term, if it is determined that interim performance is necessary to allow for the solicitation and award of a new Agreement, the parties may agree to extend the Agreement on a month-to-month basis up to a maximum of six additional months. Pricing and all other terms and conditions of the Agreement shall apply during the interim period. The total duration of this Agreement shall not exceed five years and six months.

[Funding: Fund 114, Misdemeanor Probation, Cost Center 290301, Object Code 55201]

BACKGROUND:

The Request for Proposals was advertised on February 21, 2017 in the Pensacola News Journal. Four firms were notified of the solicitation. Three firms responded to the solicitation on March 21, 2017. The Selection Committee held disussions with all three firms on April 18, 2017. Based on the selection criteria the committee selected Sprint Solutions, Inc. as the best firm able to provide the necessary services.

BUDGETARY IMPACT:

Fund 114 Misdemeanor Probation, Cost Center 290301, Object Code 55201

LEGAL CONSIDERATIONS/SIGN-OFF:

The agreement was prepared by Kristin Hual, Assistant County Attorney.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will facilitate the signing of the agreement and issue the associated Purchase Order.

Attachments
Agreement