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County Administrator's Report 16. 13.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order on Contract PD 11-12.030 for the Beach Haven Northeast Drainage and Sanitary Sewer Project - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order on Contract PD 11-12.030 for the Beach Haven Northeast Drainage and Sanitary Sewer Project, to Jehle-Halstead, Inc.:
| Department: |
Public Works |
| Division: |
Engineering |
| Type: |
Addition |
| Amount: |
$80,845 |
| Vendor: |
Jehle-Halstead, Inc. |
| Project Name: |
Beach Haven Northeast Drainage and Sanitary Sewer Project |
| Contract: |
PD 11-12.030 |
| PO No.: |
121406 |
| CO No.: |
3 |
| Original Award Amount: |
$999,430 |
| Cumulative Amount of Change Orders through this CO: |
$99,845 |
| New Contract Total: |
$1,099,275 |
[Funding Source: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #08EN0272. This Change Order is for CEI services; Emerald Coast Utilities Authority (ECUA) will reimburse 40% of the cost] |
| BACKGROUND: |
Meeting in regular session on July 12, 2012, the Board approved the Agreement with Jehle-Halstead, Inc., for Contract PD 11-12.030 for the Beach Haven Northeast Drainage and Sanitary Sewer Project.
Currently, Beach Haven Northeast Phase I is under construction and Phase 2 is under design. Due to the size and complexity of the project, the Engineer of Record's (EOR) inspection services need to be increased over the two-year construction period so that their oversight will be sufficient to adequately provide as-built certification to permitting agencies as required. A cost agreement between Emerald Coast Utilities Authority (ECUA), who will pay 40%, and the County, who will pay 60%, exists to help offset design costs for both agencies.
Change Order #1 extended the completion time to July 23, 2019. The new completion schedule is July 17, 2020, (360 days), to allow for Phase 2 construction and as-built certifications. Change Order #2 increased the cost of the contract by $19,000 to satisfy strict environmental criteria required by grant agencies. This Change Order, #3, requests additional funds, in the amount of $80,845, to compensate Jehle-Halstead, Inc., for limited construction administration and inspections tasks, attending onsite, County, and public meetings as needed, and assistance with the Phase 2 bid process. The new contract total will be $1,099,275. |
| BUDGETARY IMPACT: |
| Funding Source: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #08EN0272, This change order is for CEI services, Emerald Coast Utilities Authority (ECUA) will reimburse 40% of the cost. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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