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County Administrator's Report 12. 1.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Copier Lease with RJ Young, Inc., Company for the Escambia County Road Prison, Inc. - Jack R. Brown, County Administrator
That the Board award a Purchase Order for a 60-month lease for two Ricoh Model 4504 copiers to RJ Young Company, Inc., for the Escambia County Road Prison, for an annual amount of $3,294.24, plus charges for copies made over the 10,000 black and white allotment and 500 color allotment, at a rate of $0.0059 for black and white and $0.045 for color, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchase and Contracts, Section 106-Multi-Year Lease and Lease Purchase Agreements.
[Funding: Fund 175, Transportation Trust Fund, Cost Center 290202, Care and Custody, Object Code 54401, Rental and Leases] |
| BACKGROUND: |
| The Escambia County Road Prison will be using the leased equipment to replace the two units they currently have leased through Ricoh Business Solutions at the rate of $298.74 per month . The current units in use at the Escambia County Road Prison are outdated and require regular service calls which has led to increased downtime at the facility. Because the cost of purchasing copiers is cost-prohibitive, the Escambia County Road Prison sought out lease quotes from several vendors and received three quotes. Of the quotes, RJ Young Company provided the lowest and most responsive overall cost per month. By leasing for 60 months, the Escambia County Road Prison is able to lock in a low monthly lease rate of $274.52 which includes the lease of two Ricoh 4504 units, 10,000 black and white copies per month, 500 color copies per month, buyout of current agreement with Ricoh Business Solutions, toner, and maintenance. |
| BUDGETARY IMPACT: |
| Funding is available in Fund 175, Transportation Trust Fund, Cost Center 290202, Care and Custody, Object Code 54401, Rental and Leases. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| There is no legal impact associated with this recommendation. |
| PERSONNEL: |
| There is no personnel impact associated with this recommendation. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| In accordance with Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts, Section 106-Multi-year Lease and Lease Purchase Agreements. Quotes were solicted and obtained from three different vendors. The vendor with the lowest monthly cost was selected. |
| IMPLEMENTATION/COORDINATION: |
| The Department of Corrections staff will coordinate with the Office of Purchasing to issue the necessary purchase order(s). |
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