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County Administrator's Report 12. 15.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract Award for Re-Bid II Road Department Grapple – Boom Type Loader Body - Claudia Simmons, Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to award a Contract to JLM Equipment, Inc., per the terms and conditions of PD 16-17.015, Re-Bid II Road Department Grapple - Boom Type Loader Body, based on the lowest bid of $55,236.
[Funding: Fund 175, Transportation Trust Fund, Cost Center 210402, Object Code 56401] |
| BACKGROUND: |
The Grapple-Boom Type Loader body will be mounted on a replacement truck cab and chassis which will replace a current Chipper-body unit in the fleet. The replacement unit will perform an integral part of the Right-of-Way/tree trimming program of the Road Department as well as removal of debris after storm-related events. The current unit, when replaced, will be auctioned as surplus.
Requests for Invitation to Bid, PD 16-17.015, Re-Bid II Road Department Grapple Boom Type Loader Body, were publicly noticed on Monday, December 05, 2016 in the Pensacola News Journal. Four known suppliers were also notified via confirmed email delivery. Responses were received from three firms on Tuesday, December 13, 2016. JLM Equipment, Inc. is the lowest bidder of $55,236. The Rebid II PD 16-17.015 was the 3rd advertising of the Invitation to Bid for the Grapple-Boom Type Loader. The first bid was canceled based on bids being over budget. The second bid was canceled based on the receipt of only one bid. The Invitation to Bid for the Grapple-Boom Type Loader was advertised in the Pensacola News Journal on three dates and the specifications were on the County Website for at total of 67 days. |
| BUDGETARY IMPACT: |
| Funding: Transportation Trust Fund 175, Cost Center 210402, Object Code 56401 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| All work associated with this recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.
The Grapple-Boom Type Loader body will be mounted on a replacement truck cab and chassis which will replace a current Chipper-body unit in the fleet. The replacement unit will perform an integral part of the Right-of-Way/tree trimming program of the Road Department as well as removal of debris after storm-related events. The current unit, when replaced, will be auctioned as surplus.
Requests for Invitation to Bid, PD 16-17.015, Re-Bid II Road Department Grapple Boom Type Loader Body, were publicly noticed on Monday, December 05, 2016 in the Pensacola News Journal. Four known suppliers were also notified via confirmed email delivery. Responses were received from three firms on Tuesday, December 13, 2016. JLM Equipment, Inc. is the lowest bidder of $55,236. The Rebid PD 16-17.015 was the 3rd advertising of the Invitation to Bid for the Grapple-Boom Type Loader. The first bid was canceled based on bids being over budget. The second bid was canceled based on the receipt of only one bid. The Invitation to Bid for the Grapple-Boom Type Loader was advertised in the Pensacola News Journal on three dates and the specifications were on the County Website for at total of 67 days. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue a contract award in the form of a Purchase Order. |
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