|
Back to Calendar
Return
|
| |
County Administrator's Report 9. 21.
|
| BCC Regular Meeting |
Budget & Finance Consent |
|
|
|
| RECOMMENDATION: |
Recommendation Concerning McNeal and Thompson Dirt Road Paving - Claudia Simmons, Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Roberson Excavation, Inc., per the terms and conditions of PD 16-17.001, McNeal and Thompson Dirt Road Paving, in the amount of $2,143,727.12.
[Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Number 08EN0068] |
| BACKGROUND: |
The Invitation to Bid PD 16-17.001 was advertised in the Pensacola News Journal on Monday October 3, 2016, Eighteen contractors were notified on Monday, October 3, 2016. Five Bids and one No Bid were received on November 2, 2016. at the time of opening,Chavers Construction Inc was the apparent low bidder. The Engineer of Record completed the bid tabulation process which resulted in the finding that there were multiplication errors in one firm's bid which made them not be the apparent low bidder. Based on the bid tabulation the low bidder was determined to be Roberson Excavation Inc. On December 7, 2016
the Bid Tab for PD16-17.001 was posted with the recommendation to award to the low Bidder, Roberson Excavation Inc. On December 9, 2016, Chavers Construction Inc., the firm with the error that caused them not be the low bidder, filed a Protest to the Invitation to Bid PD 16-17.001 McNeal and Thompson Dirt Road Paving. The Informal Hearing of the Protest with the Purchasing Manager was held on December 14, 2016 in accordance with Escambia County Code of Ordinances 46-101, Protested Solicitations and Awards. On December 15, 2016, Chavers Construction Inc. was provided the written statement of the results of the Informal Hearing and the denial of the protest on the grounds of the provisions of Escambia County Code of Ordinances 46-83 (a)(1) and (2), prohibiting changes to unit prices or correction of bid mistakes after the bid opening that would cause such bidder to have the low bid.
|
| BUDGETARY IMPACT: |
Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Number 08EN0068 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Standard Form Agreement "D" will be used for this project. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with Escambia County Cofe of Ordinances Chapter 46 Article II Purchases and Contracts.The Invitation to Bid PD 16-17.001 was advertised in the Pensacola News Journal on Monday October 3, 2016, Eighteen contractors were notified on Monday, October 3, 2016. Five Bids and one No Bid were received on November 2, 2016. at the time of opening,Chavers Construction Inc was the apparent low bidder. The Engineer of Record completed the bid tabulation process which resulted in the finding that there were multiplication errors in one firm's bid which made them not be the apparent low bidder. Based on the bid tabulation the low bidder was determined to be Roberson Excavation Inc. The Bid Tab for PD16-17.001 was posted with the recommendation to award to the low Bidder, Roberson Excavation Inc. on December 7, 2016. On December 9, 2016, Chavers Construction Inc. the firm with the error that caused them not be the low bidder, filed a Protest to the Invitation to Bid PD 16-17.001 McNeal and Thompson Dirt Road Paving. The Informal Hearing of the Protest with the Purchasing Manager was held on December 14, 2016 in accordance with Escambia County Code of Ordinances 46-101, Protested Solicitations and Awards. On December 15, 2016, Chavers Construction Inc. was provided the written statement of the results of the Informal Hearing and the denial of the protest on the grounds of the provisions of Escambia County Code of Ordinances 46-83 (a)(1) and (2), prohibiting changes to unit prices or correction of bid mistakes after the bid opening that would cause such bidder to have the low bid.
|
| IMPLEMENTATION/COORDINATION: |
| Purchasing will distribute the agreement and Purchase Order. |
|
|
|
|