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County Administrator's Report 12. 3.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Purchase Order for Accela Subscriptions Services - Harry T. Gibson, CFM, Interim Building Services Department Director/Building Official
That the Board approve and authorize the issuance of a Purchase Order, in the amount of $252,587.43, to Accela, Inc., for annual Accela Civic Platform subscription services, annual maintenance fees for Accela IVR, and annual hosting fees for Accela IVR for the County.
[Funding: Fund 001, General Fund, Cost Center 270102, Information Systems - $126,293.71, and Fund 406, Building Inspections Fund, Cost Center 250111, Building Inspections Administration - $126,293.72] |
| BACKGROUND: |
| Each year, the Building Services Department and the Budget Services Department, Information Technology Division, have shared equally in the cost of the annual Accela Land Records Management software maintenance fees for all users in Escambia County. On October 22, 2015, the Board approved to exchange these Accela products, which were on-premise self-hosted software, to Accela Subscription Services, which are Accela hosted and managed services. This agreement with Accela continues these annual subcription services to the Accela Civic Platform and Accela Citizen Access, annual maintenance fees for Accela IVR, and annual hosting fees for Accela IVR for the period of 12/23/2016 to 12/22/2017. County staff has carefully examined the Hosting Agreement and IVR Maintenance Agreement, and determined that it will be beneficial to Escambia County to renew these services for all users. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 001 General Fund, Cost Center 270102 Information Systems, and Fund 406 Building Inspections Fund, Cost Center 250111 Building Inspections Administration. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provision of the Code of Ordinances of Escambia County, Florida, Chapter 46, Article II, Division 3, Section 81, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| No implementation required. |
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