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County Administrator's Report 12. 17.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract for Clean-up of Parks and Boat Ramps - Claudia Simmons, Manager, Office of Purchasing
That the Board award and authorize the Chairman to sign the Agreement for Maintenance of County Parks and Boat Ramps between Escambia County, Florida, and Keep Pensacola Beautiful, Inc., per the terms and conditions of PD 16-17.008, for Clean-up of Parks and Boat Ramps, in the estimated annual amount of $150,150, for a term of 12 months with two options for 12-month extensions, for a total of 36 months, for the County Parks and Recreation Department.
[Funding: Fund 001, General Fund, Cost Center 350226, Parks Maintenance $36,686; Fund 101, Restricted Fund, Cost Center 350236, Fishing Bridge $10,296; Fund 118, Gulf Coast Restoration Fund, Cost Center 222001, NRDA Boat Ramp O&M $5,148; and Fund 352, LOST III, Cost Center 350229, Parks Projects $98,020]
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| BACKGROUND: |
| The Invitation to Bid PD16-17.008 was advertised in the Pensacola News Journal on Monday, October 24, 2016. Thirty six contractors were notified on Monday, October 24, 2016, the notice of the Invitation to Bid was circulated to the clients of the Small Business Development Center on Monday, October 24, 2106. A mandatory pre-bid was held on November 2, 2016. Two prospective bidders attended. The Invitation to Bid PD 16-17.008 was advertised again on November 21, 2016 in the Pensacola News Journal. Thirty six contractors were notified for the 2nd time on November 21, 2016, the Notice of the Invitation to Bid was circulated again by the Small Business Development Center and by the African American Chamber of Commerce. A Mandatory Pre-Bid meeting was held on November 30, 2016. Two prospective bidders attended that had not attended the first Mandatory Pre-Bid meeting. On December 14, 2016 three bids were received. Keep Pensacola Beautiful is the low bidder. |
| BUDGETARY IMPACT: |
Funding: Fund 001, General Fund, Cost Center 350226, Parks Maintenance $36,686;Fund 101, Restricted Fund, Cost Center 350236, Fishing Bridge $10,296;Fund 118, Gulf Coast Restoration Fund, Cost Center 222001, NRDA Boat Ramp O&M $5,148;Fund 352, LOST III, Cost Center 350229, Parks Projects $98,020
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Kristin Hual, Assistant County Attorney prepared the Agreement. . |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts. The Invitation to Bid PD16-17.008 was advertised in the Pensacola News Journal on Monday, October 24, 2016. Thirty six contractors were notified on Monday, October 24, 2016, the notice of the Invitation to Bid was circulated to the clients of the Small Business Development Center on Monday, October 24, 2106. A mandatory pre-bid was held on November 2, 2016. Two prospective bidders attended. The Invitation to Bid PD 16-17.008 was advertised again on November 21, 2016 in the Pensacola News Journal. Thirty six contractors were notified for the 2nd time on November 21, 2016, the Notice of the Invitation to Bid was circulated again by the Small Business Development Center and by the African American Chamber of Commerce. A Mandatory Pre-Bid meeting was held on November 30, 2016. Two prospective bidders attended that had not attended the first Mandatory Pre-Bid meeting. On December 14, 2016 three bids were received. Keep Pensacola Beautiful is the low bidder. |
| IMPLEMENTATION/COORDINATION: |
| Parks and Recreation Department will administer the contract. |
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