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County Administrator's Report 17. 8.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	10/20/2016
Issue: Purchase Order for Road Department Truck Cab & Chassis - Single Axle
From:	Claudia Simmons
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Purchase Order for Road Department Truck Cab & Chassis - Single Axle - Claudia Simmons, Office of Purchasing, Purchasing Manager

That the Board approve and authorize the County Administrator to sign a Purchase Order to Hub City Ford, Inc., per the terms and conditions of PD 15-16.095, Road Department Truck Cab & Chassis – Single Axle, based on the lowest bid of $64,996.

The Invitation to Bid for Truck Cab & Chassis was posted on the website from August 29, 2016 to September 28, 2016.

[Funding: Fund 175, Transportation Trust Fund, Cost Center 210402, Object Code 56401]

BACKGROUND:

This Cab and Chassis unit will replace a current model Crew Cab truck in the fleet. Coupled with a Grapple Body to be purchased separately, this unit will enhance the Right-of-Way Maintenance/Tree Trimming program of the Road Division and will also complement the response in weather-related clearing/debris removal operations. Upon purchase, the present Crew Cab truck will be classified as surplus and placed in the auction process.

The Invitation to Bid, PD 15-16.095, Road Department Truck Cab & Chassis – Single Axle, were publicly noticed on Monday, August 29, 2016 in the Pensacola News Journal. Three known suppliers were also notified on August 29, 2016. . Responses were received from four firms on Wednesday, September 28, 2016. Hub City Ford, Inc. is the lowest bid.

BUDGETARY IMPACT:

Funding: Transportation Trust Fund 175, Cost Center 210402, Object Code 56401

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

All work associated with this recommendation was done in-house and no additional staff was required.

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.

This Cab and Chassis unit will replace a current model Crew Cab truck in the fleet. Coupled with a Grapple Body to be purchased separately, this unit will enhance the Right-of-Way Maintenance/Tree Trimming program of the Road Division and will also complement the response in weather-related clearing/debris removal operations. Upon purchase, the present Crew Cab truck will be classified as surplus and placed in the auction process.

The Invitation to Bid, PD 15-16.095, Road Department Truck Cab & Chassis – Single Axle, were publicly noticed on Monday, August 29, 2016 in the Pensacola News Journal. Three known suppliers were also notified via confirmed email delivery. Responses were received from four firms on Wednesday, September 28, 2016. Hub City Ford, Inc. is the lowest bid.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue a Contract award in the form of a Purchase Order.

Attachments
Determination to Award Checklist
Bid Hub City Ford, Inc
Bid Tab