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County Administrator's Report 10. 2.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Administrative Change Order #1 to the DLR Group, Inc., PD 13-14.082, PO 151531 for the Design Criteria Professional for the New Escambia County 1476-Bed Correctional Facility - David W. Wheeler, CFM, Facilities Management, Department Director
That the Board approve and authorize the County Administrator to execute the following Administrative Change Order #1 for a scope of service modification with no monetary change:
| Department: |
Facilities Management |
| Division: |
DCAT |
| Type: |
Administrative |
| Amount: |
$0 |
| Vendor: |
DLR Group, Inc. |
| Purchase Order: |
151531 |
| Change Order: |
1 |
| Original Award Amount: |
$3,999,280 |
| Cumulative Amount of Change Orders Through This Change Order: |
$0 |
| New Purchase Order Total: |
$3,999,280 |
[Funding Source: Fund 352, LOST III, Cost Center 290407, Object Code 56201, Project #14SH2728] |
| BACKGROUND: |
The Board is in the process of purchasing the McDonald’s property adjacent to the existing Main Jail for the public purpose of developing the site for Phase 1 and Phase 2 of the new Escambia County 1476-Bed Correctional Facility. This site was not included in the three original sites identified by the County for evaluation under the DLR Group’s approved contract and scope of services. The DLR Group has agreed to this additional scope of services with NO increase to the August 20, 2015 Board approved contract in the amount of $3,999,280.
Eliminate sub-tasks 1.9, 1.10, 1.16 and 1.20 from Phase 1: Program Verification & Site Information:
Task I.9 Review Alternatives to Incarceration – Master Plan
Escambia County has a very high incarceration rate. Recognizing that there are a number of components to the criminal justice system, this Task will examine current and potential alternatives to incarceration programs to reduce total in-custody jail capacity required over time as presented in the Master Plan Update. This information will be viewed in terms of cost/benefit analysis. Conclusions from the Master Plan Update will be used to build consensus target planning capacity levels by phase.
Task 1.10 Review Master Plan Space Requirements
The information generated in Tasks I.7 through I.9 above will be used to outline projected space requirements by functional component area. This will be done to a greater level of detail than presented in the Master Plan Update and establish an adjusted basis of total project area required by functional component area by phase.
Task I.16 Preliminary Cost Estimate
The initial Cost Model (Task I.14) will be updated to reflect evolving market conditions, and more defined project space requirements. An updated program level cost estimate will be generated for each of the Conceptual Design Options and Phasing, and included as part of the Concept Design Report.
Task I.20 Facility Tours – 3 Facilities
As an adjunct activity, a very valuable activity is for key stakeholders to tour existing correctional facilities that demonstrate national best practices and/or specific intended aspects for the proposed Project. In this Task, the DCP team staff will facilitate such tours and accompany key County stakeholders on these tours.
1.9 Review Alternatives to Incarceration - Master Plan - $1,880
1.10 Review Master Plan - $25,460
1.16 Cost Estimate - $35,800
1.20 Facility Tours - 3 Facilities - $12,180
The total amount of fees to be reallocated is $75,320
Addition of sub-tasks to Phase 1: Program Verification & Site Information:
Task 1.22 Project Restart & Data gathering
Due to the duration of time incurred by the County’s decision to not utilize the three original sites and the subsequent decision to purchase the 4th site (McDonald Property), the design team incurred additional design efforts as a result of this change in direction. These efforts include remobilization of the design team after an 8 month hold on services, creation of a new project schedule, and information gathering regarding the new site including surveying requirements.
Task 1.23 Workshop 4 – Preparation and Program Adjustments
Due to the selected new site it became necessary to hold another workshop with the Program Review Committee (PRC) and Escambia County Corrections Dept. This workshop held over a two day period included the presentation of updated schedules, site concepts as indicated in task 1.24, and presentation of the revised architectural space program. The program was adjusted to take into account minor revisions discussed in the workshop 3 and to make adjustments to building grossing factors impacted by a more urban (high-rise) solution. The urban impact is associated with requirements for additional egress stairs, additional shafts between floors, elevators and internal mechanical rooms.
Task 1.24 Workshop 4 – New Site Concept Generation
The design team developed new concepts for the 4th site (McDonald Property). In addition to the analysis of the new site, the BOCC has requested a portion of the site be provisioned for future commercial/retail development. Due to that property exclusion and the reduced site area as compared to the previous 3 sites, the proposed site utilization concept required a more urban approach to the solution. The urban solution will entail a multi-story building configuration and have portions of the building in close proximity to the existing jail and commercial property. Four site concepts were presented in Workshop 4. Note: site concept D was selected by the County as the preferred direction to proceed with into Phase 2 services.
1.22 Project Restart & Data Gathering - $15,280
1.23 Workshop 4 – Preparation and Program Adjustments - $25,430
1.24 Workshop 4 – New site Concept Generation- $34,610
The total amount of fees reallocated are $75,320
The reallocation of fees associated with Sub-tasks 1.9, 1.10, 1.16, 1.20 to the new tasks 1.22, 1.23 &1.24 does not present any net change to fees associated with Task 1 or the overall contractual amount of fees for the project. |
| BUDGETARY IMPACT: |
| N/A |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a change order will be submitted to the Office of Purchasing for processing. |
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