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County Administrator's Report 10. 7.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Purchase Order for Road Department Truck Cab Crew & Chassis - Claudia Simmons, Office of Purchasing, Purchasing Manager.
That the Board approve and authorize the County Administrator to sign a Purchase Order to Hub City Ford-Mercury, Inc., per the terms and conditions of PD 15-16.086, Road Department Truck Crew Cab & Chassis, based on the lowest bid of $63,999. The Invitation to Bid PD 15-16.086 was posted on the website from August 8, 2016, to September 7, 2016.
[Funding: Fund 175 Transportation Trust Fund, Cost Center 210402, Object Code 54601] |
| BACKGROUND: |
The current model truck cab and chassis with attached asphalt body is one of the units used in the Road Department’s pavement patch and pothole repair program throughout the County. Replacement of this unit will enhance the efficiency of this essential program. Upon purchase, the present unit will be classified as surplus and placed in the auction process.
Requests for Invitation to Bid, PD 15-16.086, Road Department Truck Crew Cab & Chassis, were publicly noticed on Monday, August 8, 2016 in the Pensacola News Journal. Three known suppliers were also notified on August 8, 2016. . Responses were received from three firms on Wednesday, September 7, 2016. Hub City Ford-Mercury, Inc. is the lowest bidder of $63,999.
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| BUDGETARY IMPACT: |
Funding: Fund 175 Transportation Trust Fund, Cost Center 210402, Object Code 54601
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
N/A
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| PERSONNEL: |
| All work associated with this recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.
The current model truck cab and chassis with attached asphalt body is one of the units used in the Road Department’s pavement patch and pothole repair program throughout the County. Replacement of this unit will enhance the efficiency of this essential program. Upon purchase, the present unit will be classified as surplus and placed in the auction process.
Requests for Invitation to Bid, PD 15-16.086, Road Department Truck Crew Cab & Chassis, were publicly noticed on Monday, August 08, 2016 in the Pensacola News Journal. Three known suppliers were also notified on August 8, 2016. Responses were received from three firms on Wednesday, September 7, 2016. Hub City Ford-Mercury, Inc. is the lowest bidder of $63,999. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Purchase Order. |
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