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County Administrator's Report 10. 9.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract Award for Escambia County Main Jail Nurses Station Renovation - Claudia Simmons, Office of Purchasing, Purchasing Manager
That the Board take the following action concerning the Agreement between Escambia County, Florida, and Birkshire Johnstone, LLC, per the terms and conditions of PD 15-16.079, Escambia County Main Jail Nurses Station Renovation:
A. Approve and authorize the County Administrator to sign the Agreement, for a lump sum of $188,400;
B. Authorize the County Administrator to execute all related documents and Purchase Orders, for Owner Direct Purchases (ODP's), in the amount of $50,000 or greater; and
C. Approve allocating an additional $51,000 to allow sufficient funds to be made available for the $46,000 increase and an additional $5,000 for a project contingency.
[Funding: Fund 352 LOST III, Cost Center 290407, Object Code 56201, Project Number 14SH2728] |
| BACKGROUND: |
The Escambia County Medical Director and the Corrections Department requested a renovation project to modify existing space in the Main Jail’s Infirmary to improve medical staff visibility and care of inmates in four (4) dedicated holding cells. On May 5, 2016, staff presented a conceptual sketch and an estimate of cost for modifications to the existing Nurses Station and the four holding cells. The estimated cost of this project was $171,002.09 with $142,692 being the estimated renovation cost. After receiving approval from the Board to proceed with this project, staff conducted several working group meetings with the Architect and Engineer, the Medical Director and the Corrections Medical Staff. At the conclusion of the working group meetings, the architect developed a Probable Opinion of Cost estimate of $140,679 for the renovation project.
Birkshire Johnstone, LLC bid was over the original estimate and the Probable Opinion of Cost by approximately $46,000. The Architect advised staff that after the bid opening they had a discussion with Birkshire Johnstone to inquire about their bid amount. The General Contractor stated their cost reflects a recent across the board increase in security grade detention materials (doors and windows), a very labor intensive task of creating openings in the existing concrete walls for the new security glass and the security requirements and constraints of working in the Main Jail’s Infirmary.
The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal on Monday, August 1, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Monday, August 8, 2016. Four firms were represented at that meeting. Bids were received from three contractors on Tuesday, August 30, 2016. Birkshire Johnstone, LLC is the low bidder. |
| BUDGETARY IMPACT: |
| Funding: Fund 352 LOST III, Cost Center 290407, Object Code 56201, Project Number 14SH2728 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Standard Form of Contract, Form A: Construction- A/E Designed. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.
The Escambia County Medical Director and the Corrections Department requested a renovation project to modify existing space in the Main Jail’s Infirmary to improve medical staff visibility and care of inmates in four (4) dedicated holding cells. On May 5, 2016, staff presented a conceptual sketch and an estimate of cost for modifications to the existing Nurses Station and the four holding cells. The estimated cost of this project was $171,002.09 with $142,692 being the estimated renovation cost. After receiving approval from the Board to proceed with this project, staff conducted several working group meetings with the Architect and Engineer, the Medical Director and the Corrections Medical Staff. At the conclusion of the working group meetings, the architect developed a Probable Opinion of Cost estimate of $140,679 for the renovation project.
Birkshire Johnstone, LLC bid was over the original estimate and the Probable Opinion of Cost by approximately $46,000. The Architect advised staff that after the bid opening they had a discussion with Birkshire Johnstone to inquire about their bid amount. The General Contractor stated their cost reflects a recent across the board increase in security grade detention materials (doors and windows), a very labor intensive task of creating openings in the existing concrete walls for the new security glass and the security requirements and constraints of working in the Main Jail’s Infirmary.
The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal on Monday, August 1, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Monday, August 8, 2016. four firms were represented at that meeting. Bids were received from three contractors on Tuesday, August 30, 2016. Birkshire Johnstone, LLC is the low bidder. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standard Form of Contract Form A: Construction - A/E Designed, Purchase Orders and Owner Direct Purchases (ODP's). |
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