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County Administrator's Report 10. 4.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract Award for Professional Services for Title V and NSPS Compliance Services for the Perdido Landfill - Claudia Simmons, Office of Purchasing, Purchasing Manager
That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida and Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., d/b/a SCS Engineers, per the terms and conditions of PD 15-16.075, Professional Services for Title V and NSPS Compliance Services for the Perdido Landfill, for a lump sum of $195,390 for a two-year term of professional services.
[Funding: Fund 401, Solid Waste Fund, Cost Center 230304, Object Code 53101] |
| BACKGROUND: |
EPA's Title V Clean Air Act Amendment Regulations 40 CFR 60, 61, 63 along with EPA's Greenhouse Gas Reporting Program (GHGRP) 40 CFR Part 98, and FDEP Rule(s) 62-4, 62-204, 62-210, 62-213, 62-296, 62-297 all require the collection, reporting, and storage of large amounts of landfill gas (LFG) data and records. An estimated 1500 Professional Service man hours are required for this compliance effort for the next two years. Scope of work includes but not limited to: Title V Air Operation Permit Renewal, Monthly Data Analysis, Semiannual Reports, Annual Title V Statement of Compliance, Annual Operating Report and Emission Estimate, Greenhouse Gas Reporting and Landfill Gas System Phasing Plan.
Requests for Letters of Interest, PD 15-16.075, Professional Services for Title V and NSPS Compliance Services for the Perdido Landfill, was publicly noticed in the Pensacola News Journal on Tuesday, July 05, 2016. Twenty one firms were notified on July 5, 2016. Responses were received from three firms on Wednesday, July 20, 2016. Discussions were held with three firms on Tuesday, August 02, 2016. The selection committee ranked the firms in the following order:
- Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., d/b/a SCS Engineers
- Jones Edmunds & Associates, Inc.
- Geosyntec Consultants, Inc.
Negotiations were held with Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., d/b/a SCS Engineers, on Tuesday, August 16, 2016 and Friday, August 19, 2016 resulting with a final negotiated total fee of $195,390 for a two (2) year term of professional services. |
| BUDGETARY IMPACT: |
| Funding: Fund 401, Solid Waste Fund, Cost Center 230304, Object Code 53101 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
Attorney Standard Form of Contract, Form G: Consulting Services for Stand Alone Projects will be used for this project.
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| PERSONNEL: |
| All work associated with this recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
This recommendation is in compliance with the Code of Ordinances of Escambia County, Fl 1999, Chapter 46, Finance, Article II Purchases and Contracts.
EPA's Title V Clean Air Act Amendment Regulations 40 CFR 60, 61, 63 along with EPA's Greenhouse Gas Reporting Program (GHGRP) 40 CFR Part 98, and FDEP Rule(s) 62-4, 62-204, 62-210, 62-213, 62-296, 62-297 all require the collection, reporting, and storage of large amounts of landfill gas (LFG) data and records. An estimated 1500 Professional Service man hours are required for this compliance effort for the next two years. Scope of work includes but not limited to: Title V Air Operation Permit Renewal, Monthly Data Analysis, Semiannual Reports, Annual Title V Statement of Compliance, Annual Operating Report and Emission Estimate, Greenhouse Gas Reporting and Landfill Gas System Phasing Plan.
Requests for Letters of Interest, PD 15-16.075, Professional Services for Title V and NSPS Compliance Services for the Perdido Landfill, was publicly noticed in the Pensacola News Journal on Tuesday, July 05, 2016. Ttwenty one firms were notified on July 5, 2016. Responses were received from three firms on Wednesday, July 20, 2016. Discussions were held with three firms on Tuesday, August 02, 2016. The selection committee ranked the firms in the following order:
- Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., d/b/a SCS Engineers
- Jones Edmunds & Associates, Inc.
- Geosyntec Consultants, Inc.
Negotiations were held with Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., d/b/a SCS Engineers, on Tuesday, August 16, 2016 and Friday, August 19, 2016 resulting with a final negotiated total fee of $195,390 for a two (2) year term of professional services. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Attorney's Standard Form of Contract, Form G: Consulting Services for Stand Alone Projects. |
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