Agenda

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County Administrator's Report 10. 12.

BCC Regular Meeting

Technical/Public Service Consent

Meeting Date:	09/22/2016
Issue: Amendments to Traffic Signal Maintenance and Compensation Agreement
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning an Amendment to the State of Florida Department of Transportation Traffic Signal Maintenance and Compensation Agreement - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the State of Florida Department of Transportation (FDOT) Amendment to the Traffic Signal Maintenance and Compensation Agreement:

A. Approve and Authorize the Chairman to sign the FDOT Amendment to the Traffic Signal Maintenance and Compensation Agreement; and

B. Authorize the Chairman to sign any future Amendments and any other documents related to the Traffic Signal Maintenance and Compensation Agreement without further action of the Board.

BACKGROUND:

On May 21, 2015, the Board of County Commissioners entered into the Florida Department of Transportation Traffic (FDOT) Signal Maintenance and Compensation Agreement. This Recommendation is that the Board approve the Amendments to such Agreement provided by FDOT.

Below is a list of the Amendments to the Agreement:

Added Department of Financial Services/FDOT Comptroller standard payment terms to ensure invoices are paid and the Agreements will stand up to a financial review
Simplified language for penalties and retainage
Changed responsibility for pursuing 3rd party damage insurance from Maintaining Agency to FDOT
Added requirement for the Maintaining Agency to provide an annual report of its traffic signal maintenance log
Added Force Majeure clause to remove liability from both the Maintaining Agency and the FDOT in the event of an Act of God, etc.
Changed responsibility for periodic mast arm maintenance from Maintaining Agency to FDOT
Increased requirement for record retention from 3 to 5 years to comply with Florida's public record rule
Increased time to repair critical detectors to 90 days (previous Agreement was 60 days)
Decreased inspections to 50% of signals every year (previous Agreement was 100% per year)
Added requirement to allow FDOT access to traffic signal data
Deleted checklist in Exhibit C
Added new Exhibit C with form for reimbursement for 3rd party damage

BUDGETARY IMPACT:

N/A

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, has reviewed and signed off on the Amendments to the Agreement.

PERSONNEL:

No additional personnel will be required.

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

Escambia County Transportation & Traffic Operations staff will continue to coordinate with FDOT.

Attachments
Amendment to Agrmnt
Request from FDOT
BCC Mins_Orig Agrmnt