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County Administrator's Report 8. 9.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Change Orders on Contract PD 16-17.008, Maintenance of County Parks and Boat Ramps - Michael Rhodes, Parks and Recreation Department Director
That the Board approve and authorize the County Administrator to execute the following Change Orders to Keep Pensacola Beautiful, in the amount of $57,341.50, on Contract PD 16-17.008, Agreement for Maintenance of County Parks and Boat Ramps:
| Department: |
Parks and Recreation |
| Type: |
Addition |
| Amount: |
$53,552.00 |
| Vendor: |
Keep Pensacola Beautiful |
| Project Name: |
Maintenance of County Parks and Boat Ramps |
| Contract: |
PD 16-17.008 |
| PO#: |
200751 |
| CO#: |
1 |
| Original Purchase Order Amount: |
$75,583.00 |
| This CO#1 Amount: |
$53,552.00 |
| New Purchase Order Amount: |
$129,135.00 |
| Department: |
Parks and Recreation |
| Division: |
Fishing Bridge |
| Type: |
Addition |
| Amount: |
$3,789.50 |
| Vendor: |
Keep Pensacola Beautiful |
| Project Name: |
Maintenance of County Parks and Boat Ramps |
| Contract: |
PD 16-17.008 |
| PO#: |
200749 |
| CO#: |
2 |
| Change Order 1: |
Object Code Change Only |
| Original Purchase Order Amount: |
$5,577.00 |
Cumulative Amount of Change Orders Through
this CO: |
$3,789.50 |
| New Purchase Order Amount: |
$9,366.50 |
[Funding: Fund 001, General Fund, Cost Center 350226, Parks Maintenance, $12,963.50; Fund 101, Restricted Fund, Cost Center 350236, Fishing Bridge, $3,789.50; Fund 118, and Fund 353, LOST IV, Cost Center 350221, Parks Projects, $40,588.50]
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Original Agreement and BCC Approval 1-19-17
- BCC Approval of 1st Extension 2-1-18
- BCC Approval of 2nd Extension 1-24-19
- BCC Approval of 6-month Extension 2-6-20
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| BACKGROUND: |
The Invitation to Bid PD16-17.008 was advertised in the Pensacola News Journal on Monday, October 24, 2016. 36 contractors were notified on Monday, October 24, 2016, the notice of the Invitation to Bid was circulated to the clients of the Small Business Development Center on Monday, October 24, 2106. A mandatory pre-bid was held on November 2, 2016. Two prospective bidders attended. The Invitation to Bid PD 16-17.008 was advertised again on November 21, 2016, in the Pensacola News Journal. 36 contractors were notified for the second time on November 21, 2016, the notice of the Invitation to Bid was circulated again by the Small Business Development Center and by the African American Chamber of Commerce. A mandatory pre-bid meeting was held on November 30, 2016. Two prospective bidders attended that had not attended the first mandatory pre-bid meeting. On December 14, 2016, three bids were received. Keep Pensacola Beautiful, Inc., was the low bidder.
The Board approved Contract PD 16-17.008, Maintenance of County Parks and Boat Ramps on January 19, 2017. The original Contract term allowed a Contract extension renewal option for two 12-month periods and an option for the County to unilaterally extend this Agreement up to an additional six months. The first extension of this Contract was approved by the Board on February 1, 2018. The second extension of this Contract was approved by the Board on January 24, 2019. A six month extension of this Contract was approved by the Board on February 6, 2020. |
| BUDGETARY IMPACT: |
| Funding: Fund 001, General Fund, Cost Center 350226, Parks Maintenance, $12,963.50; Fund 101, Restricted Fund, Cost Center 350236, Fishing Bridge, $3,789.50; and Fund 353, LOST IV, Cost Center 350221, Parks Projects, $40,588.50. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Parks and Recreation Department will administer the Contract renewal. |
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