Agenda

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County Administrator's Report 8. 21.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	04/02/2020
Issue: Off System Project Agreement for Right-of-Way Acquisition Between FDOT and Escambia County for O.C. Phillips Road over Brushy Creek Bridge No. 484029
From:	Joy Jones
Department:	Engineering
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the State of Florida Department of Transportation Off-System Project Agreement for Right-of-Way Acquisition for the O.C. Phillips Road Over Brushy Creek Bridge No. 484029 - Joy Jones, P.E., Engineering Department Director

That the Board take the following action concerning the State of Florida Department of Transportation Off-System Project Agreement for Right-of-Way Acquisition for the O.C. Phillips Road Over Brushy Creek Bridge No. 484029:

A. Approve the State of Florida Department of Transportation Off-System Project Agreement for Right-of-Way Acquisition for the O.C. Phillips Road Over Brushy Creek Bridge No. 484029; and

B. Adopt a Resolution authorizing the Chairman to sign the Off-System Project Agreement for Right-of-Way Acquisition.

BACKGROUND:

In a regularly scheduled Board Meeting on September 7, 2017, the Board approved the Local Agency Program (LAP) Agreement between Escambia County and the Florida Department of Transportation (FDOT), for the design of a bridge replacement located at O.C. Phillips Road over Brushy Creek, Bridge No. 484029. This LAP Agreement for design requires the County to pay 25% of the project cost and FDOT to pay the remaining 75%. To implement that Agreement, it is necessary for FDOT to acquire right-of-way on behalf of and in the name of the County at O.C. Phillips Bridge.

Currently there is no right-of-way on O.C. Phillips roadway and Bridge. The County has a maintenance claim for the existing structure and roadway. In order to improve the roadway approaches to meet current standards and to replace the existing structurally deficient and physically obsolete bridge, additional area beyond a presumptive maintenance claim must be obtained. The subject Agreement and Resolution presented for execution are for that purpose.

Design is 90% complete. After design is completed and the plans have been accepted by the Department, the Department will initiate and facilitate acquisition of identified properties. Once acquisition is complete, the County will be able to submit a separate request to the Department for construction funding. The expected future replacement cost is estimated at $1,365,984 (County's 25% share would be $341,496). The County's share of funding is programmed in 2022, and shown on the LOST IV Bridge Replacement line item priorities list that is pending Board of County Commissioners' approval.

BUDGETARY IMPACT:

LOST IV Bridge Replacement construction funds are programmed for 2022 for O.C. Phillips Bridge (County's 25% share) and a separate LAP for construction will be presented to the BCC at that time.

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Senior Assistant County Attorney, has reviewed and signed off on the Agreement and the Resolution.

PERSONNEL:

No additional personnel are anticipated for this action.

POLICY/REQUIREMENT FOR BOARD ACTION:

Board approval is required for all Agreements and Resolutions.

IMPLEMENTATION/COORDINATION:

Escambia County Engineering Department staff will forward the documents to FDOT for final execution.

Attachments
FDOT Off System Project Agreement
Resolution
Board Action 09072017