Agenda

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County Administrator's Report 9. 16.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	10/17/2019
Issue: Issuance of Fiscal Year 2019/2020 Purchase Order in Excess of $50,000
From:	STEPHAN HALL
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of Fiscal Year 2019/2020 Purchase Orders, in Excess of $50,000, for a Contract Managed by Management and Budget Services - Stephan Hall, Budget Manager, Management and Budget Services

That the Board for Fiscal Year 2019/2020, approve the issuance of individual Purchase Orders, for Contracts managed by Management and Budget Services, based upon previously awarded annual requirements, as follows:

	Vendor/Contractor	Amount	Contract Number
A	Warren Averett, LLC Vender Number: 230810 Audit Services Fund: 001/115 (General & Article V Funds) Cost Centers: 140201/410701 Account: 53101 Amount: $220,000	$220,000	Board Approved: June 6, 2019 Contract Number: PD-18-19.004
B	SMG Vendor Number: 190107 Bay Center Management Fee and Food and Beverage Commission Fund: 409 (Bay Center Fund) Cost Center: 360401 Account: 53401 Amount: $300,000	$300,000	Board Approved: May 21, 2015 Amendment: August 1, 2019
C	Florida Department of Health d/b/a Escambia County Health Department Vendor Number: 051513 Health Services Fund: 001 (General Fund) Cost Center: 360301 Account: 58101 Amount: $337,649	$337,649	Provision of Section 154.01(3), Florida Statutes Resolution and Contract to be Board approved

BACKGROUND:

The issuance of these Purchase Orders during the month of October 2019 is necessary to ensure continuity of services traditionally provided by the Board of County Commissioners to the citizens of Escambia County.

These allocations are included in the Fiscal Year 2019/2020 Budget.

The Warren Averett Purchase Order is for the County's annual audit Contract. This Contract was awarded by the Board on June 6, 2019, following an RFP in compliance with Florida Statutes 218.391.

The SMG Purchase Order is for the SMG basic management fee and food and beverage commissions as contained in the Contract approved by the Board of May 21, 2015, and amended on August 1, 2019.

The Florida Department of Health Purchase Order is a fund the County's constitution to the Health Department pursuant to the provisions of Section 154.01(3), Florida Statutes. The Florida Department of Health in Escambia County will submit for Board approval a Resolution authorizing the Contract with the State of Florida Department of Health for Operations of the Escambia County Health Department.

BUDGETARY IMPACT:

Funds are available in the Fiscal Year 2019/2020 Budget.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
Warren Averett Agreement
SMG Agreement
Addendum to SMG Agreement
FL Dept of Health Contract