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County Administrator's Report 9. 20.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Volume Licensing Agreement with Microsoft Corporation - Scott MacDonald, Interim Information Technology Department Director
That the Board take the following action concerning the Volume Licensing Agreement with Microsoft Corporation:
A. Approve the Microsoft Volume Licensing Agreement with Microsoft Corporation for the Board of County Commissioners, Jail, and other Constitutionals for three years, Agreement number 01E73902 with a yearly payment of $561,250.98, for a total value of $1,683,752.94, with initial payment due November 1, 2019;
B. Authorize the issuance of a Purchase Order, in the amount of $561,250.98, to SHI, as the authorized reseller for Microsoft Corporation State of Florida Contract 43230000-15-02; and
C. Authorize the Chairman to execute all documents related to the acceptance of the three-year Volume Licensing Agreements with Microsoft Corporation, without further action of the Board.
[Funding: Fund 001, General Fund, Cost Center 270102, Information Technology, Object Code 54601] |
| BACKGROUND: |
| The Information Technology Department utilizes various computer applications and systems provided by the Microsoft Corporation to support the daily operations for all BCC departments. These systems include Microsoft Exchange for e-mail, calendar, contact management; Microsoft Office Suite for Word, Excel, Access, PowerPoint; Microsoft Sharepoint for document management and collaboration; SQL Server for enterprise database management and support of numerous business systems including but not limited to Lucity Work-Order system, Kronos Time Keeping and SmartJail. Additionally, these systems support the operations of the Tax Collector, Supervisor of Elections, State Attorney’s office, and the Clerk of the Circuit Court and Comptroller. |
| BUDGETARY IMPACT: |
| The funds are available in current year, General Fund 001, Cost Center 270102, Object Code 54601. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The County Attorney has approved the Volume Licensing Agreement as to form and legal sufficiency. |
| PERSONNEL: |
| No additional personnel are anticipated for the implementation of the Volume Licensing Agreement. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the provision of the Code of Ordinance of Escambia County, FL 1999, Chapter 46, Article II, Division 3, Section 87-901, Purchases and Contracts and F.S 255-20. |
| IMPLEMENTATION/COORDINATION: |
| The Information Technology Department will coordinate efforts on behalf of the County. |
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