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County Administrator's Report 12. 21.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the United States Department of Homeland Security, Federal Emergency Management Agency, Hazard Mitigation Grant Program - Joy D. Blackmon, P.E., Public Works Department Director
That the Board take the following action concerning additional Hazard Mitigation Grant Program (HMGP) funding for Hurricane Matthew DR-4283 from the United States Department of Homeland Security (USDHS), Federal Emergency Management Agency (FEMA), for the Bristol Creek/Bristol Park/Ashbury Hills Area Flood Plain Management in the 11 Mile Creek Basin:
A. Authorize submittal of the following project and approve funding of the 25% match as available in Fund 352, “Local Option Sales Tax,” (LOST) III:
Bristol Creek/Bristol Park/Ashbury Hills Area Flood Plain Management in the 11 Mile Creek Basin - Property Acquisition Plan:
The general intent of the mitigation project is to provide submittal of an HMGP grant application for Hurricane Matthew DR-4283 to supplement the Bristol Creek/Bristol Park/Ashbury Hills Area project that flooded as a result of the storm event which occurred April 29-30, 2014. The flood resulted in a negative impact to both public and private infrastructure, including approximately 160 homes and private properties. This area has flooded repeatedly during several previous severe storm events, since the development of the area started in 1988, as this area is located along and within the FEMA flood hazard zone of 11 Mile Creek.
Staff’s intent has always been to apply to multiple grant sources to secure additional funding for this project, utilizing LOST funds as the required matching funds.
Estimated Cost: 25% of $4,434,744 ($1,108,686)
B. Approve and authorize the Chairman to sign the FEMA HMGP Application DR-4283 for the Bristol Park Area Acquisitions;
C. Authorize the Chairman to execute, subject to legal review and sign-off, any subsequent Agreements and program-related documents for this project that do not alter the finite terms of funding amounts or budgets;
D. Authorize the County Administrator or his designee, subject to legal review and sign-off, to execute subsequent grant applications for this project; and
E. Accept, subject to legal review and sign-off, Agreements, Easements, Hold Harmless Agreements, and other documents of conveyance as may be required from property owners of Escambia County whose properties are designated as HMGP sites.
[Funding: Funding for the 25% match is available in Fund 352, LOST III, Project #12EN1763, "Delano Avenue Drainage Improvements Project"] |
| BACKGROUND: |
The April 2014 storms produced floodwaters throughout Escambia County. Swollen streams caused excessive flooding and erosion that damaged many roadways, dams, culverts, and bridges. The work associated with these grant applications will assist the County in acquiring funding to mitigate flooding of waterway structures, associated roadways and properties, and to improve stormwater management systems within three separate drainage areas.
Since the time of the April 2014 storm event, Escambia County staff has been working to restore, among other areas, this area of Bristol Creek/Bristol Park/Ashbury Hills. As part of this project, staff has submitted recommendations to the BCC at several regularly-scheduled meetings, including February 19, 2015, June 16, 2016, and December 8, 2016, regarding HMGP grants submittals and property acquisitions in the project area.
A Purchase Order was issued to Mott MacDonald on February 24, 2017, for the Bristol Creek/Bristol Park/Ashbury Hills Area in the 11 Mile Creek Basin Project for Property Acquisition and Design Services. That scope of work includes providing this HMGP grant application for additional funding from Florida Department of Emergency Management (FDEM) for Hurricane Matthew DR-4283.
The HMGP program reimburses 75% of the actual eligible construction costs, in addition to 75% of eligible design and property acquisition costs. Our obligation for this additional funding for Bristol Park from the Hurricane Matthew DR-4283 storm event is estimated at 25% of $4,434,744 ($1,108,686). |
| BUDGETARY IMPACT: |
| Funding for the 25% match is available in Fund 352, LOST III, Project #12EN1763 "Delano Avenue Drainage Improvements Project." |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| All documents requiring legal sign-off, including the Grant Applications, Grant Agreements, Easements, Hold Harmless Agreements, and other documents of conveyance as may be required from property owners of Escambia County whose properties are designated as HMGP sites will be delivered to the County Attorney's Office for signature prior to signatory approval by the County Administrator or Chairman, as specified in this recommendation. |
| PERSONNEL: |
| Public Works Department Engineering Division staff will manage this grant. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| Board policy Section 11.A requires Board approval of grants. |
| IMPLEMENTATION/COORDINATION: |
| Public Works Department Engineering Division staff will administer the grant, as required by the contract agreement. |
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