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County Administrator's Report 12. 24.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	05/25/2017
Issue: Change Order to Roads, Inc. of NWF on Contract PD 14-15.064 "Mack's Road Dirt Road Paving Project"
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Roads, Inc., of NWF, on Contract PD 14-15.064, "Mack's Road Dirt Road Paving Project" - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Roads, Inc., of NWF, on Contract PD 14-15.064, General Paving and Drainage Agreement, for the Mack's Road Dirt Road Paving Project:

Department:	Public Works
Division:	Engineering/Infrastructure
Type:	Addition
Amount:	$19,500.00
Vendor:	Roads, Inc., of NWF
Project Name:	Mack's Road Dirt Road Paving Project
Contract:	PD 14-15.064, General Paving and Drainage Agreement
PO No.:	161394
CO No.:	1
Original Award Amount:	$337,890.80
Cumulative Amount of Change Orders through this CO:	$19,500.00
New Contract Total:	$357,390.80

[Funding Source: Fund 352, Local Option Sales Tax III, Cost Center 210107/56301, Project #16EN3655]

BACKGROUND:

Meeting in regular session on July 7, 2016, the Board approved issuing a purchase order to Roads, Inc. of NWF, on Contract PD 14-15.064 "General Paving and Drainage Agreement" to pave approximately 0.8286 miles of Mack's Road from Highway 99 to the East End. This project also included clearing and grubbing, the installation of 1.5" of SP 12.5 asphalt, base preparation, drainage, sod, shoulder establishment, installation of driveways, and shoulder work.

This Change Order, #1, in the amount of $19,500.00, is an additive change order to add 1950 linear feet of 4-foot high woven wire fence which was inadvertently left off the original contract.

Section 14 "Contract Term/Renewal/Termination" of the contract states that "No project shall exceed $350,000 without prior approval of the Board of County Commissioners." Because this Change Order takes the amount of the purchase order over $350,000, Board approval is required.

BUDGETARY IMPACT:

Funds for this project are available in Fund 352, Local Option Sales Tax III, Cost Center 210107/56301, Project #16EN3655.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Over $350K
Change Order 1 with original PO
Board Action 070716