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County Administrator's Report 11. 11.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to Baskerville Donovan, Inc., for Engineering and Surveying Services for the Pensacola Beach Master Plan - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to Baskerville Donovan, Inc., on Contract PD 10-11.005, for Engineering and Surveying Services for the Pensacola Beach Master Plan - Access Roadway Alignment Modification:
| Department: |
Public Works |
| Division: |
Transportation and Traffic Operations |
| Type: |
Addition |
| Amount: |
$74,380.04 |
| Vendor: |
Baskerville Donovan, Inc. |
| Project Name: |
Pensacola Beach Master Plan - Access Roadway Alignment Modification |
| Contract: |
PD 10-11.005, Engineering and Surveying Services for the Pensacola Beach Master Plan |
| PO No.: |
121158 |
| CO No.: |
12 |
| Original Award Amount: |
$149,746.26 |
| Cumulative Amount of Change Orders through this CO: |
$1,278,962.63 |
| New Contract Total: |
$1,428,708.89 |
[Funding Source: Fund 352, Local Option Sales Tax III, Cost Center 210107/56301, Project #15EN3214 "Pensacola Beach Access Funding"] |
| BACKGROUND: |
On February 17, 2011, the Board approved awarding a Task Order to Baskerville Donovan, Inc., (BDI) on Contract PD 10-11.005, "Engineering and Surveying Services for the Pensacola Beach Master Plan."
This Change Order, #12, in the amount of $74,380.04, will provide engineering and surveying services for the re-design of the Pensacola Beach Access Roadway. The access road work area is defined from the existing service road ingress/egress at Pensacola Beach Boulevard to the existing public restroom at Quietwater Beach. The access roadway re-design shall adjust the alignment of the access roadway from the boat ramp adjacent to Morgan Park to the existing access road ingress. This realignment will eliminate the need for a shift in Pensacola Beach Boulevard's existing alignment requiring elimination of some median space. This modification will reduce construction costs. Also, this project will coincide with the National Resource Damage Assessment (NRDA)-funded Bob Sikes Bridge Fishing Pier, Trail Restoration, and Access Improvements Project. It is planned for both projects to be let together as one package, and one contractor will be awarded the project. This will also serve as a cost savings measure for construction.
Change Order #1 was for additional meetings, coordination, and presentation as requested by Escambia County. This request included one-on-one meetings with the Santa Rosa Island Authority (SRIA) Board members, SRIA Steering Committee members, and Escambia County, to discuss the findings and details of the engineering evaluations.
Change Order #2 was broken into two parts. The first part of that Change Order was for final programming and design development services under responsibilities outlined in Task 2 of the Pensacola Beach Master Plan Scope of Services, to develop two mobility alternatives for the Pensacola Beach Core Area. This effort transitioned the Pensacola Beach Master Plan from the planning phase to the design/implementation phase. The second part of Change Order #2 was for a public presentation of the final outline alternatives developed for the Pensacola Beach Core Area under Task 2 of the Pensacola Beach Master Plan Scope of Services. The public presentation outlined the engineering issues and order of magnitude for the two final outline alternatives.
Change Order #3 was for additional public involvement, which included everything necessary to prepare for and conduct two public meetings.
Change Order #4 incorporated the Toll System Upgrade Support Services in the Contract for the Pensacola Beach Master Plan.
Change Order #5 was for design of the Pensacola Beach Boulevard Service Road and development of a Program Report. The service road work area is defined from the existing fishing bridge on the east side of Bob Sikes Bridge to the existing public restroom at Quietwater Beach. The service road design shall improve traffic access from the fishing bridge to the public parking areas that support Quietwater Beach. The Program Report will define the anticipated engineering costs, construction costs, time to complete, and priority for the Pensacola Beach Master Plan projects.
Change Order #6 provided engineering and surveying services to Escambia County for design of two projects stemming from the Pensacola Beach Master Plan. The first project, titled “East Entry Gateway,” included safety upgrades to the roadway and pedestrian crossings 800’ east and west of Portofino Island Resort on Via De Luna Drive. The second project, titled “ADA Improvements to Pedestrian Crosswalks,” included ADA improvements to the five existing crosswalks on Pensacola Beach. One crosswalk (commonly called the Shaggy’s crosswalk) is located on Pensacola Beach Boulevard, and the other four crosswalks are located on Via de Luna Drive, just east of the signalized intersection.
Change Order #7 reduced the Purchase Order by $25,761.34 due to an error in Change Order #3, which was entered as $149,746.26 and should have been $123,984.92.
Change Order #8 was an Administrative Change Order for "Time Only" due to a delay in the execution of the SRIA/Board of County Commissioners Interlocal Agreement for the Portofino Island Improvement Funds (PIIF) funds for the construction phase and the need to secure Baskerville Donovan, Inc. for CEI services (inclusion on concrete paver installation). The time extension allowed for the completion of the design phase (currently at 90%) and subsequent contractor procurement and construction services phase.
Change Order #9, in the amount of $99,632.22, was for Construction, Engineering, and Inspection (CEI) Services for the County Road (CR) 399 Portofino Traffic Calming Project. Construction was completed on November 8, 2016. The CEI funds are covered within the $1.4M of PIIF that were transferred to the County in Fall 2015.
Change Order #10, deducted ($120,841.92) from the contract, which canceled Atkins North American, Inc. portion of this contract through BDI.
Change Order #11, was also a two-part contract. The first part was for "Time Only" - CR 399 at Portofino CEI Services. This Change Order was for time only on the CEI of Portofino Traffic Calming portion of the contract. The time extension was needed due to the numerous delays in receiving approved brick, modifications to the plans, additions to the construction scope of work and the numerous requested shut downs by the SRIA and Portofino management for special events. The original man hours remained the same as the original contract. County inspectors have taken over half of the inspection efforts so as to extend the man hours through completion of the project. The second part of Change Order #11, due to the Board's direction to convert the newly implemented SunPass System at the Bob Sikes Bridge Toll Plaza from its mixed-mode format to All Electronic Tolling, required Public Works staff to task BDI with developing a set of Signage and Pavement Markings construction plans to comply with the FDOT Florida's Turnpike Enterprise guidelines. The second part of this Change Order request was for time and money. The time was established for 5 months from Notice to Proceed (NTP), and negotiated fee was $28,212.89. |
| BUDGETARY IMPACT: |
| Funds for this project are available in Fund 352, Local Option Sales Tax III, Cost Center 210107/56301, Project #15EN3214 "Pensacola Beach Access Funding." |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| Escambia County, Santa Rosa Island Authority, Baskerville Donovan, Inc., and local stakeholders will coordinate efforts. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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