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County Administrator's Report 15. 16.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Issuance of a Purchase Order for the Sunset Bridge Lighting Project - Tonya Gant, Neighborhood & Human Services Department Director
That the Board ratify the following February 16, 2017, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the Issuance of a Purchase Order, in the amount of $50,600, to Ingram Signalization, Inc., to cover the cost of the installation of 4 Ancestra Specialty Street Lights and furnishing of anchor bolts and bolt patterns for the CR 292A Sunset Avenue Bayou Grande Bridge, Bridge No. 484245 (Project #430003-1-52-03), in Escambia County.
[Funding Source: Fund 151, CRA Warrington Tax Increment Financing (TIF), Cost Center 370114] |
| BACKGROUND: |
CRA is requesting approval of the purchase order to Ingram Signalization in the amount $50,600 to cover the cost of the installation of the specialty lighting and associated anchor bolts and bolt patterns for the Sunset Bridge replacement per the specifications of CR292A Sunset Avenue Bayou Grande Bridge, Bridge#430003-1-52-03, in Escambia County. This Project has been budgeted in the CRA FY2016/2017 Budget that was approved by the Board on September 20, 2016 in the amount of $52,000 funded through the Warrington TIF.
On November 17, 2014, the Board approved the Locally Funded Agreement (LFA) between FDOT and the County, stating that the County would be responsible for furnishing the anchor bolts and bolt pattern to the bridge contractor. The anchor bolts and bolt pattern would be supplied by the light pole vendor. The installation of the light poles and the electrical connections would be made by the County at the completion of bridge construction.
In September 2016, the FDOT's bridge contractor contacted CRA, requesting the furnishing of the anchor bolts and bolt pattern information in order to complete bridge construction as per Exhibit A of the LFA. With the assistance of Public Works/Traffic & Transportation, CRA contacted Ingram Signalization and subsequently issued a notice to proceed with the lighting work and provide the equipment and information to FDOT's bridge contractor.
In December 2016, the lighting work was installed and Ingram submitted a combined invoice for the $49,400 lighting installation plus the $1,200 anchor bolts and bolt pattern provision for a total of $50,600.00. Staff and Ingram Signalization erroneously believed that the Public Works existing lighting contract with Ingram would apply to this project, not realizing that the contract did not cover this specialty lighting specifically. The project is under the approved budgeted amount but, because of this erroneous assumption, the proper procedure was not followed and this purchase order is requested after the work is completed instead of prior. |
| BUDGETARY IMPACT: |
Funds for this project are available in Fund Fund 151, CRA Warrington TIF, Cost Center 370114.
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
There is no legal consideration for this recommendation. |
| PERSONNEL: |
There is no additional personnel needed. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
The request for approval of the Purchase Order in excess of $50K is in compliance with Escambia County Code of Ordinances, Chapter 46, Art. II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon the Board’s approval of this Recommendation, Community Redevelopment Agency (CRA) staff will process a purchase order requisition. |
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