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County Administrator's Report 15. 25.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Parks and Recreation Agreements Relating to Grounds Mowing and Trimming for Athletic Parks - Claudia Simmons, Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to sign the Agreements Relating to Grounds Keeping for County Athletic Parks - Zones 1 through 6, per PD 16-17.016, Parks and Recreation Department Grounds Mowing and Trimming, for the following six zones identified and contracted for separately, for a term of 12 months, with options to renew for 2 additional 12-month terms, at the estimated annual amounts noted for each. The Agreements are Unit Price Agreements based on a cost per mow per field in each zone:
A. Agreement for Zone 1 to Total Landscape Service, Inc., in the annual amount of $29,450;
B. Agreement for Zone 2 to Rhett James Landscaping, Inc., in the annual of amount of $63,990;
C. Agreement for Zone 3 to Emerald Coast Grass Company, LLC, in the annual amount of $36,172.50;
D. Agreement for Zone 4 to Coastal Landscaping and Maintenance, Inc., in the annual amount of $36,950;
E. Agreement for Zone 5 to Big Orange Enterprises, LLC, d/b/a Escape Landscaping and Lawn Care, in the annual amount of $54,720; and
F. Agreement for Zone 6 to Gulf Coast Environmental Contractors, Inc., in the annual amount of $52,320.
[Funding: Fund 352, Lost III, Cost Center 350229, Object Code 53401, Project #08PR0078]
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| BACKGROUND: |
| The Invitation to Bid PD 16-17.016 Escambia County Parks and Recreation Department was advertised in the Pensacola News Journal on Monday, December 19, 2017. On December 19, 2017 twenty seven contractors were notified, the Small Development Center and the Gulf Coast African American Chamber of Commerce were notified. On January 4, 2017 representatives from twenty one contractors attended the mandatory pre- bid conferences. The Bid was separated six zones, each zone representing two or more Parks and agreements were awarded by zone to a different contractor for each zone.. Bids were received and opened beginning with Zone 1 on January 13, 2017 and ending with Zones 5 and 6 on January 20, 2017. The award of each zone was based on the certification of the lowest most responsive and responsible bidder. |
| BUDGETARY IMPACT: |
| [Fund 352, Lost III, Cost Center 350229, Object Code 53401, Project #08PR0078 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Kristin Hual, Assistant County Attorney prepared the agreements. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts.The Invitation to Bid PD 16-17.016 Escambia County Parks and Recreation Department was advertised in the Pensacola News Journal on Monday, December 19, 2017. On December 19, 2017 twenty seven contractors were notified, the Small Development Center and the Gulf Coast African American Chamber of Commerce were notified. On January 4, 2017 representatives from twenty one contractors attended the mandatory pre- bid conferences. The Bid was separated into six zones, each zone representing two or more Parks and agreements were awarded by zone to a different contractor for each zone.. Bids were received and opened beginning with Zone 1 on January 13, 2017 and ending with Zones 5 and 6 on January 20, 2017. The award of each zone was based on the certification of the lowest most responsive and responsible bidder. |
| IMPLEMENTATION/COORDINATION: |
| N/A |
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