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County Administrator's Report 9. 4.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Reallocation of Capital Improvement Program Funds - Joy D. Blackmon, P.E., Public Works Department Director
That the Board approve the reallocation of funds from the Capital Improvement Program to fund other priority infrastructure projects, totaling $1,690,000 as follows:
FROM:
| Description |
District |
Amount |
Description |
| Rebel Road |
1 |
$760,000 |
It is anticipated that construction for the Rebel Road Project will cost approximately $1M.
This project began with drainage complaints of roadway flooding on Rebel Road. It is anticipated that positive drainage can be achieved through a ditch/piping system to the existing ditch located along Frank Reeder Road. Design is estimated to be completed January 2017; Anticipate the Solicitation Process to be from February - April 2017 Pending Property Acquisition; Estimated Construction May - September 2017; 90% Plans Under Review. Balance in Project is $1.77M. Transfer $760K to other priority projects. |
| Crescent Lake |
1 |
$930,000 |
Available funds $4M, The Crescent Lake/Blue Springs area suffered catastrophic damage during the April 2014 Storm Event. Multiple projects eligible for FEMA reimbursement have been completed or are under construction. Blue Springs at Clearwater (FEMA) - $1.1M still remains to be built. Grant match funds totaling $1,088,743 will remain available in the Crescent Lake Project. |
TO:
| Description |
District |
Amount |
Description of Project |
| Beulah Road |
1 |
$200,000 |
During heavy rain events storm water runoff from Beulah Road drains from the surrounding neighborhood to a headwall on the east side of the road. This water flows into an existing ditch alongside a private pond then to an existing holding pond on the northeast side of the property. Over time the stormwater runoff has overwhelmed the ditch, caused erosion problems and flooding. In order to resolve the flooding and reduce future erosion to the drainage ditch, it is proposed to armor the ditch utilizing a flex-a-mat system. The County will obtain a permanent maintenance easement to access and maintain the ditch. A 654 linear feet gravel maintenance road will be installed from Beulah Road to the northeast end of the owner’s property to access and maintain the ditch. A gate will be installed off Beulah Road and at the northeast limits of the maintenance easement to permit access. |
| Muldoon-Cerny-Velma-Fresno Area Drainage |
1 |
$500,000 |
Velma Pond expansion property acquisition on Hayward has been initiated by appraisal to serve the Muldoon Area drainage project. The Hayward property is located next to an existing County pond (Velma Pond 92) that needs to be expanded to improve capacity and positive outfall issues. The Bayou Marcus Master Drainage Plan outlined a drainage concept for this area. However, the pond site combined with the existing Velma Pond would provide for a more cost effective drainage system, than the one identified and proposed in the Master Plan by considerably reducing the outfall pipe size. This funding is for property acquisition, design and construction. |
| Dallas Avenue |
1 |
$310,000 |
The Dallas Avenue Drainage Improvement project includes the following components between Bellview Avenue and Seattle Avenue: Constructing 1136 feet of 24-inch reinforced concrete drainage pipe and 200 feet of 14 inch by 23 inch elliptical drainage pipe; installing five inlets along Dallas Avenue; constructing a berm on the west side of Dallas Avenue with raised driveway sections and curb to keep drainage within the right of way; construction of 1161 feet of new sidewalks on the west side of Dallas Avenue; and a swale with dipped driveways on the east side of Dallas Avenue. Stormwater flow currently builds up on Dallas Avenue, and the flow is diverted onto private homeowner’s property. |
| Merlin Road Drainage |
1 |
$480,000 |
The current project at Merlin Road involves the upsizing of roadside culverts and the creation of a storm water outlet into the bay. Merlin Road was previously planned to be repaved after the completion of the storm water project. Transportation funds are being provided for sidewalks along Merlin Road for a safe paths to school project. The proposed new design project will tie all three projects together.
Construction is scheduled to begin May 2017; completed in July 2017. |
| South Gulf Manor |
1 |
$200,000 |
This funding will be for property acquisition and design. The existing pond for South Gulf Manor Phase 1 Subdivision has failed to accommodate drainage on numerous occasions resulting in yard, street, and home flooding. In April 2014, the pond resulted in flooding of 11 homes on the southeast side of the subdivision on Silversides Loop and Cavalla Loop. Acquisition is needed to expand the pond to accommodate the appropriate volume and satisfy County standards for maintenance capability.
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[Funding Source: Fund 352, "Local Option Sales Tax III," Account 210107] |
| BACKGROUND: |
Escambia County Public Works staff requests the Board's approval to transfer $1,690,000 from the various projects to the projects described below:
FROM:
| Description |
District |
Amount |
Description |
| Rebel Road |
1 |
$760,000 |
It is anticipated construction for the Rebel Road Project will cost approximately $1M.
This project began with drainage complaints of roadway flooding on Rebel Road. It is anticipated that positive drainage can be achieved through a ditch/piping system to the existing ditch located along Frank Reeder Road. Design is estimated to be Completed January 2017; Anticipate the Solicitation Process to be from February - April 2017 Pending Property Acquisition; Estimated Construction May - September 2017; 90% Plans Under Review. Balance in Project is $1.77M. Transfer $760K to other priority projects. |
| Crescent Lake |
1 |
$930,000 |
Available funds $4M, The Crescent Lake / Blue Springs area suffered catastrophic damage during the April 2014 Storm Event. Multiple projects eligible for FEMA reimbursement have been completed or are under construction. Blue Springs at Clearwater (FEMA) - $1.1M still remains to be built. Grant match funds totaling $1,088,743 will remain available in the Crescent Lake Project. |
TO:
| Description |
District |
Amount |
Description of Project |
| Beulah Road |
1 |
$200,000 |
During heavy rain events storm water runoff from Beulah Road drains from the surrounding neighborhood to a headwall on the east side of the road. This water flows into an existing ditch alongside a private pond then to an existing holding pond on the north east side of the property. Over time the stormwater runoff has overwhelmed the ditch, caused erosion problems and flooding. In order to resolve the flooding and reduce future erosion to the drainage ditch, it is proposed to armour the ditch utilizing a flex-a-mat system. The County will obtain a permanent maintenance easement to access and maintain the ditch. A 654 lf gravel maintenance road will be installed from Beulah Road to the northeast end of the owner’s property to access and maintain the ditch. A gate will be installed off Beulah Road and at the northeast limits of the maintenance easement to permit access. |
| Muldoon-Cerny-Velma-Fresno Area Drainage |
1 |
$500,000 |
Velma Pond expansion property acquisition on Hayward has been initiated by appraisal to serve the Muldoon Area drainage project. The Hayward property is located next to an existing County pond (Velma Pond 92) that needs to be expanded to improve capacity and positive outfall issues. The Bayou Marcus Master Drainage Plan outlined a drainage concept for this area. However, the pond site combined with the existing Velma Pond would provide for a more cost effective drainage system, than the one identified and proposed in the Master Plan by considerably reducing the outfall pipe size. This funding is for property acquisition, design and construction. |
| Dallas Avenue |
1 |
$310,000 |
The Dallas Avenue Drainage Improvement project includes the following components between Bellview Avenue and Seattle Avenue. Constructing 1136 feet of 24 inch reinforced concrete drainage pipe and 200 feet of 14 inch by 23 inch elliptical drainage pipe; installing five inlets along Dallas Avenue; constructing a berm on the west side of Dallas Avenue with raised driveway sections and curb to keep drainage within the right of way; construction of 1161 feet of new sidewalks on the west side of Dallas Avenue; and a swale with dipped driveways on the east side of Dallas Avenue. Stormwater flow currently builds up on Dallas Avenue and at locations flow is diverted onto private homeowner’s property. |
| Merlin Road Drainage |
1 |
$480,000 |
The current project at Merlin Road involves the upsizing of roadside culverts and the creation of a storm water outlet into the bay. Merlin Road was previously planned to be repaved after the completion of the storm water project. Transportation funds are being provided for sidewalks along Merlin Road for asafe paths to school project. The proposed new design project will tie all three projects together.
Construction scheduled to begin May 2017; completed in July 2017. |
| South Gulf Manor |
1 |
$200,000 |
This funding will be for property acquisition and design. The existing pond for South Gulf Manor Phase 1 subdivision has failed to accommodate drainage on numerous occasions resulting in yard, street, and home flooding. In April 2014, the pond resulted in flooding of 11 homes on the South East side the subdivision on Silversides Loop and Cavalla Loop. Acquisition is needed to expand the pond to accommodate the appropriate volume and satisfy County standards for maintenance capability.
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| BUDGETARY IMPACT: |
| No budgetary impact occurs. Funding is currently available in Fund 352, "Local Option Sales Tax III", Account 210107. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| Scheduling and prioritization of capital improvement projects is at the discretion of the Board. |
| IMPLEMENTATION/COORDINATION: |
| N/A |
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