Agenda

1.

Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.

Invocation – Commissioner Underhill.

3.

Pledge of Allegiance to the Flag.

4.

Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.

Commissioners’ Forum.

6.

11645

Proclamation.

Recommendation: That the Board adopt the Proclamation commending and congratulating Detreal Jackson, Senior Office Support Assistant to the Fire Marshal, Public Works Department, on her selection as "Employee of the Month" for February 2017.

THE PROCLAMATION WILL BE DISTRIBUTED UNDER SEPARATE COVER.

7.

11641

Retirement Proclamations.

Recommendation: That the Board adopt the following retirement Proclamations:

A. The Proclamation commending and congratulating Elton W. Gilmore, Emergency Management Operations Officer, Public Safety Department, on 7 years of service; and

B. The Proclamation commending and congratulating Glenda S. Ruston, Corrections Officer, Corrections Department, on 32 years of service.

8.

Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

9.

Reports:

CLERK & COMPTROLLER'S REPORT

Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 130

I. Consent Agenda

1.

11642

Recommendation Concerning Participation in the Florida Local Government Investment Trust

That the Board take the following action concerning participation in the Florida Local Government Investment Trust:

A. Adopt the Resolution authorizing the Escambia County to become a party to the Agreement and Declaration of Trust creating the Florida Local Government Investment Trust, dated as of December 1, 1991, as amended; and

B. Authorize the Chairman to sign the Resolution and the Joinder to Agreement and Declaration of Trust between Escambia County and the Florida Local Government Investment Trust.

2.

11654

Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Report prepared by the Clerk to the Board's Office:

A. Rescind the Board's action of January 19, 2017, approving Clerk's Report Items 7.A and 7.B;

B. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held January 5, 2017;

C. Approve the Minutes of the Regular Board Meeting held January 5, 2017;

D. Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole Workshop held January, 12, 2017;

E. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held January 19, 2017; and

F. Approve the Minutes of the Regular Board Meeting held January 19, 2017.

GROWTH MANAGEMENT REPORT

I. Public Hearing

1.

11662

5:45 p.m. - A Public Hearing Concerning the Conditional Use Determination and the Issuance of a Recycling Permit for an Asphalt/Concrete Crushing Recycling and Processing Facility located at 5570 Bellview Avenue, Pensacola, FL, McDirt Industries, Inc.

That the Board of County Commissioners (BCC) take the following action:

A. Conduct a quasi-judicial public hearing to consider the conditional use determination to allow for an asphalt/concrete crushing recycling and processing facility, located at 5570 Bellview Avenue, per the conditions as prescribed in Chapter 2 Article 2-6.4(c)(3)a-i of the Land Development Code (LDC) along with the conditions as prescribed in Chapter 3 Article 3-2.11(c)(5)d1-4 of the LDC;

B. Review and either approve, modify, or deny the authorization of a conditional use; and

C. Review and either approve, modify, or deny the request for issuance of a recycling permit for an asphalt/concrete crushing recycling and processing facility located at 5570 Bellview Avenue, McDirt Industries, Inc.

II. Consent Agenda

1.

11633

Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

March 2, 2017

A. 5:45 p.m. - A Public Hearing to amend the official Zoning Map to include the following Rezoning Cases to be heard by the Planning Board on February 7, 2017:

1.	Case No.:	Z-2016-13
	Address:	6013 Hilburn Road
	Property Reference No.:	29-1S-30-1504-000-000
	From:	HDR, High Density Residential district (18 du/acre)
	To:	Com. Commercial district (25 du/acre, lodging unit density not limited by zoning)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	3
	Requested by:	Wiley C. "Buddy" Page, Agent for Shaun Romero, Owner

2.	Case No.:	Z-2016-14
	Address:	6000 Block Highway 4
	Property Reference No.:	08-5N-32-3201-000-000
	From:	Agr, Agricultural district (one du/20 acres)
	To:	RR, Rural Residential district (one du/four acres)
	FLU Category:	RC, Rural Community
	Commissioner District:	5
	Requested by:	Glen and Ouida Wiggins, Owners

3.	Case No.:	Z-2016-16
	Address:	8594 Highway 98
	Property Reference No.:	19-2S-31-3401-000-000
	From:	Com, Commercial district (25 du/acre, lodging unit density not limited by zoning) and HDR, High Density Residential district (18 du/acre)
	To:	Com, Commercial district (25 du/acre, lodging unit density not limited by zoning)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	1
	Requested by:	Michael Miragliotta, Agent for R&C Clark, LLC, Owner

B. 5:46 p.m. - A Public Hearing - 2500 Foot Notification Radius Ordinance
Summary: to expand the radius of minimum notification to property owners from 500’ to 2500’ to ensure that citizens are informed of certain development proposals and to allow for additional public involvement in the development process

C. 5:47 p.m. - A Public Hearing - Infrastructure Maintenance Real Estate Disclosure Ordinance
Summary: establishing a requirement for an infrastructure maintenance disclosure, Applicant shall provide a disclosure form showing the entity or person responsible for maintenance of the infrastructure

D. 5:48 p.m. - A Public Hearing - Scenic Highway Overlay Ordinance
Summary: amend provisions of the Scenic Highway Overlay to expand the list of structure types that must meet the 50' minimum setback from the Scenic Highway right-of-way

E. 5:49 p.m. - A Public Hearing - Large Scale Map Amendment 2016-03 - 11975 Beulah Road - From Industrial FLU to Mixed-Use Suburban FLU (first of two public hearings)

COUNTY ADMINISTRATOR'S REPORT

I. Technical/Public Service Consent Agenda

1.

11644

Recommendation Concerning Midwest Medical Supply Company, LLC, Federal Tax Identification Number Change Amendment of Agreement - Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the County Administrator to execute the Amendment of Agreement for Medical Supplies PD 14-15.083, between Escambia County and Midwest Medical Supply Company, LLC, to reflect the federal tax identification number change.

2.

11643

Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - Michael D. Weaver, Public Safety Department Director

That the Board approve the two Request for Disposition of Property Forms for the Public Safety Department, for property which is described and listed on the Forms, with reasons for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly.

3.

11615

Recommendation Concerning the Request for Disposition of Property for the Public Works Department - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve the two Request for Disposition of Property Forms for the Public Works Department, listing 11 items. The Request Forms have been signed by all applicable authorities.

4.

11653

Recommendation Concerning an Appointment to the Escambia Marine Advisory Committee - Commissioner Lumon J. May, District 3

That the Board confirm Commissioner Lumon J. May's appointment of Joseph M. Denmon to the Escambia Marine Advisory Committee, to replace Lynn L. Laird who does not wish to be reappointed, effective February 2, 2017, to run concurrently with Commissioner May's term of office (November 2020) or at his discretion.

II. Budget/Finance Consent Agenda

1.

11626

Recommendation Concerning Supplemental Budget Amendment #051 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #051, State Housing Initiatives Partnership Program (SHIP) Fund (120), in the amount of $44,018, to recognize the 2017 SHIP Program Housing Counseling funding, provided by the Florida Housing Finance Corporation (FHFC), and to appropriate these funds to support SHIP-eligible housing counseling activities in Escambia County and the City of Pensacola.

2.

11630

Recommendation Concerning Amendment #1 to the Emergency Solutions Grant Agreement with Loaves and Fishes Soup Kitchen, Inc. - Tonya Gant, Neighborhood & Human Services Department Director

That the Board take the following action concerning Amendment #1 to the Emergency Solutions Grant Agreement with Loaves and Fishes Soup Kitchen, Inc.:

A. Approve Amendment #1 to the Emergency Solutions Grant Agreement with Loaves and Fishes Soup Kitchen, Inc., to correct a scrivener's error in the Agreement; and

B. Authorize the Chairman or Vice Chairman to execute the Amendment and all related documents to complete the project.

[Funding: Fund 110, Emergency Solutions Grant, Cost Center 370293]

3.

11566

Recommendation Concerning the Conveyance of a Utility Easement to Emerald Coast Utilities Authority for River Gardens Third Addition Subdivision - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action regarding the conveyance of a utility easement to Emerald Coast Utilities Authority (ECUA):

A. Approve the Utility Easement in order for ECUA to provide sanitary sewer service for a nearby development; and

B. Authorize the Chairman to sign the necessary documents granting the Utility Easement to ECUA.

[Funding Source: ECUA will be responsible for the recording of all ECUA documents]

4.

11576

Recommendation Concerning the Reallocation of Capital Improvement Program Funds - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve the reallocation of funds from the Capital Improvement Program to fund other priority infrastructure projects, totaling $1,690,000 as follows:

FROM:

Description	District	Amount	Description
Rebel Road	1	$760,000	It is anticipated that construction for the Rebel Road Project will cost approximately $1M. This project began with drainage complaints of roadway flooding on Rebel Road. It is anticipated that positive drainage can be achieved through a ditch/piping system to the existing ditch located along Frank Reeder Road. Design is estimated to be completed January 2017; Anticipate the Solicitation Process to be from February - April 2017 Pending Property Acquisition; Estimated Construction May - September 2017; 90% Plans Under Review. Balance in Project is $1.77M. Transfer $760K to other priority projects.
Crescent Lake	1	$930,000	Available funds $4M, The Crescent Lake/Blue Springs area suffered catastrophic damage during the April 2014 Storm Event. Multiple projects eligible for FEMA reimbursement have been completed or are under construction. Blue Springs at Clearwater (FEMA) - $1.1M still remains to be built. Grant match funds totaling $1,088,743 will remain available in the Crescent Lake Project.

TO:

Description	District	Amount	Description of Project
Beulah Road	1	$200,000	During heavy rain events storm water runoff from Beulah Road drains from the surrounding neighborhood to a headwall on the east side of the road. This water flows into an existing ditch alongside a private pond then to an existing holding pond on the northeast side of the property. Over time the stormwater runoff has overwhelmed the ditch, caused erosion problems and flooding. In order to resolve the flooding and reduce future erosion to the drainage ditch, it is proposed to armor the ditch utilizing a flex-a-mat system. The County will obtain a permanent maintenance easement to access and maintain the ditch. A 654 linear feet gravel maintenance road will be installed from Beulah Road to the northeast end of the owner’s property to access and maintain the ditch. A gate will be installed off Beulah Road and at the northeast limits of the maintenance easement to permit access.
Muldoon-Cerny-Velma-Fresno Area Drainage	1	$500,000	Velma Pond expansion property acquisition on Hayward has been initiated by appraisal to serve the Muldoon Area drainage project. The Hayward property is located next to an existing County pond (Velma Pond 92) that needs to be expanded to improve capacity and positive outfall issues. The Bayou Marcus Master Drainage Plan outlined a drainage concept for this area. However, the pond site combined with the existing Velma Pond would provide for a more cost effective drainage system, than the one identified and proposed in the Master Plan by considerably reducing the outfall pipe size. This funding is for property acquisition, design and construction.
Dallas Avenue	1	$310,000	The Dallas Avenue Drainage Improvement project includes the following components between Bellview Avenue and Seattle Avenue: Constructing 1136 feet of 24-inch reinforced concrete drainage pipe and 200 feet of 14 inch by 23 inch elliptical drainage pipe; installing five inlets along Dallas Avenue; constructing a berm on the west side of Dallas Avenue with raised driveway sections and curb to keep drainage within the right of way; construction of 1161 feet of new sidewalks on the west side of Dallas Avenue; and a swale with dipped driveways on the east side of Dallas Avenue. Stormwater flow currently builds up on Dallas Avenue, and the flow is diverted onto private homeowner’s property.
Merlin Road Drainage	1	$480,000	The current project at Merlin Road involves the upsizing of roadside culverts and the creation of a storm water outlet into the bay. Merlin Road was previously planned to be repaved after the completion of the storm water project. Transportation funds are being provided for sidewalks along Merlin Road for a safe paths to school project. The proposed new design project will tie all three projects together. Construction is scheduled to begin May 2017; completed in July 2017.
South Gulf Manor	1	$200,000	This funding will be for property acquisition and design. The existing pond for South Gulf Manor Phase 1 Subdivision has failed to accommodate drainage on numerous occasions resulting in yard, street, and home flooding. In April 2014, the pond resulted in flooding of 11 homes on the southeast side of the subdivision on Silversides Loop and Cavalla Loop. Acquisition is needed to expand the pond to accommodate the appropriate volume and satisfy County standards for maintenance capability.

[Funding Source: Fund 352, "Local Option Sales Tax III," Account 210107]

5.

11455

Recommendation Concerning the Acceptance of a Drainage Easement for the Crary Road Dirt Road Paving Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of the donation of a drainage easement for the Crary Road Dirt Road Paving Project:

A. Accept the donation of a 20 foot by approximately 69 foot drainage easement located at the northwest intersection of Crary Road and Thompson Road, from Crary Dairy, Inc., for the Crary Road Dirt Road Paving Project;

B. Authorize the payment of documentary stamps because the property is being donated for governmental use, which is for drainage improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize the Chairman or Vice Chairman to accept the Easement, as of the day of delivery of the Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of document are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]

6.

11634

Recommendation Concerning Investment Banking Services for Escambia County - Claudia Simmons, Manager, Office of Purchasing

That the Board accept the recommendation of the Proposal Review and Selection Committee for PD 16-17.012, Investment Banking Services for Escambia County and approve the selection of the following firms for the bond issuance for the Jail Replacement Project. The bond issue will be coordinated by Gary Akers, Director, FirstSouthwest, a division of Hilltop Securities, Inc., Financial Advisor to the County:

RBC Capital Markets LLC - Sr. Manager
Raymond James & Associates, Inc. - Co-Manager
Wells Fargo Bank NA Municipal Products Group - Co-Manager

III. For Discussion

1.

11635

Recommendation Concerning the Acquisition of Real Property for the Bristol Park - Ashbury Hills Area Project - Joy D. Blackmon, P.E., Public Works Department Director

In accordance with Section 46-139 of Escambia County Code of Ordinances and consistent with FEMA acquisition requirements, the Board either approve, via super-majority vote, or deny the following action regarding the acquisition of real property for the Bristol Park - Ashbury Hills Area Project:

A. Authorize the purchase of the following parcels in accordance with the terms and conditions contained in the Contract for Sale and Purchase, and Hazard Mitigation Grant Program (HMGP) Guidelines:

Property Owner	Property Address	Parcel Size	Purchase Price (appraised value)
Tarbox, Richard & Maria	2703 Ashbury Lane (two parcels)	2.47 Acres	$267,500
Hamilton, James & Barbara	2707 Ashbury Lane	0.94 Acres	$235,000