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County Administrator's Report 13. 31.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Award of a Purchase Order for Two Mid-Size 4-Door Utility Vehicles with 4x4 or AWD - Joy Jones, Department Director, Engineering, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board authorize the County Administrator to sign a Purchase Order, in excess of $50,000, for the purchase of two Nissan Frontiers, to Terry Taylor's DeLand Nissan, in the amount of $58,788, according to the specifications outlined in PD 19-20.001, Two Mid-Size 4-Door Utility Vehicles with 4x4 or AWD.
[Funding: Fund 175, Transportation Trust Fund; Cost Center 211101, Engineering Admin; Object Code 56401, Machinery & Equipment]
Specification PD 19-20.001, Two Mid-Size 4-Door Utility Vehicles with 4x4 or AWD, was posted on Vendor Registry on October 2, 2019, and was sent to 45 registrants representing 30 firms - including local dealers. The solicitation was viewed by 15 firms and downloaded by 11.
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Original Solicitation
- Bid Tab Under Review
- Bid from Terry Taylor's DeLand Nissan
- Recommendation to Award Determination Checklist
- Background from Engineering
- Pricing Breakout Utilizing the Florida Sheriff's Association Agreement
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| BACKGROUND: |
Escambia County Construction Management Division is requesting replacement of the following vehicles with (2) 2020 Nissan Pathfinders (Model 25010) 4X4’s as stated in the attached bid specifications:
- 2002 Chevy Silverado 1500 Regular Cab 4x2 – Property #: 50271
- 2004 Chevy Silverado 1500 Regular Cab 4x4 – Property #: 52838
These vehicles are used by the Construction Management Division staff, particularly Project Managers and Inspectors, to get to and from County project sites, meetings, etc., during normal working hours.
Justification for the replacements of these vehicles is as follows:
- Vehicle #50271 is 17 years old with 93,798 miles. It has low miles on it because for the last 10 years it has not been driven as much as it was during its first 6 years of use. During the first 6 years, Construction Inspectors drove it averaging approximately 9,000 miles per year. The last 10 years, Project Managers have been driving it averaging approximately 4,000 miles per year. Due to the difference in their job roles and responsibilities, Project Managers do not use the vehicles as much as the Inspectors on a daily basis.
This vehicle needs the following repairs completed in order to get it back to safe working
order:
1. New intake manifold gasket & water pump to fix coolant leak;
2. New valve cover gaskets to fix oil leak;
3. New alternator because battery is not charging;
4. New spark plugs and wires to fix rough idle; and
5. New brakes and rotors
The estimated cost to repair the items above is approximately $1,500. Considering the current condition of the vehicle and estimated cost to repair, the resale value for this vehicle through surplus/auction is approximately $300.
- Vehicle #52838 is 15 years old with 145,129 miles. It needs the following repairs completed in order to get it back into safe working order:
1. New fuel pump/fuel pick up to fix rough idling;
2. New front oil seal is to fix leaking oil; and
3. New A/C compressor to fix intermittent working A/C.
The estimated cost to repair the items above is approximately $2,500. Considering the current condition of the vehicle and estimated cost to repair, the resale value for this vehicle through surplus/auction is approximately $600.
There are safety features on modern vehicles that were not installed on the subject vehicles. These features include but are not limited to:
- Back-up camera
- 911 Assist
- Roll Stability Control
- Side curtain and seat airbags
- Curve Control
- Pre-Collision Assist with Automatic Emergency Braking
- Tire Pressure Monitoring System
- Anti-Theft System
- Post-Crash Alert System
The subject vehicles will be transferred to Parks and Recreation’s Department to be parted out to make an operable truck for use in daily operations at/around the County Equestrian Center. The Parks and Recreation’s Department current truck is in bad shape and is need of repairs. Fleet Maintenance intends to take the best parts from the three trucks to make one operable truck for use at the County Equestrian Center, and then resale one of the others.
Specification PD 19-20.001, Two Mid-Size 4-Door Utility Vehicles with 4x4 or AWD, was posted on Vendor Registry on October 2, 2019, and was sent to 45 registrants representing 30 firms - including local dealers. The solicitation was viewed by 15 firms
and downloaded by 11.
Three bid responses were received and Terry Taylor's DeLand Nissan was determined to be the lowest responsive bidder. |
| BUDGETARY IMPACT: |
| Funding: Fund 175, Transportation Trust Fund; Cost Center 211101, Engineering Admin; Object Code 56401, Machinery & Equipment |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Purchase Order. |
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