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County Administrator's Report 13. 2.
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| BCC Regular Meeting |
Discussion |
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| RECOMMENDATION: |
Recommendation Concerning an Interlocal Agreement Between Escambia County Board of County Commissioners and the City of Pensacola Relating to Flashing School Beacons - Joy Jones, P.E., Engineering Department Director
That the Board consider approval of an Interlocal Agreement between Escambia County Board of County Commissioners and the City of Pensacola that allows Escambia County to assume ownership, operation, and maintenance of the school zone beacons within the city limits. |
| BACKGROUND: |
Earlier this year, Escambia County Engineering staff was approached by the City of Pensacola Public Works staff about the possibility of the County assuming ownership, operations, and maintenance of all 18 school zone beacons within the city limits. The intent being to have one agency own and maintain all school beacons for consistency and efficiency purposes.
As directed by the Board at the County's Transportation Committee of the Whole Workshop on August 8, 2019, staff coordinated with City and School District staff to discuss the details of the proposed Agreement. After site evaluations, inspections, proposed funding review and confirmation that the school beacons meet County standards, County staff is comfortable with assuming ownership, if the Board desires.
Below is Article 2 of the attached Agreement in regard to party responsibilities and compensation details equaling $340 per beacon.
2.1 The County agrees to assume responsibility for the general maintenance of seven (7) flashing school beacons in school zones servicing the following four private schools located within the City’s jurisdictional boundaries (hereinafter the “Private School Beacons”):
(2) Creative Learning Academy (“CLA”), 3151 Hyde Park Road;
(2) Saint Paul’s Catholic School (“SPCS”), 3121 Hyde Park Road;
(1) Episcopal Day School, 223 North Palafox Street; and
(2) Sacred Heart Cathedral School, 1603 North 12th Avenue.
2.2 The County agrees to assume responsibility for the general maintenance of seven (7) flashing school beacons in school zones servicing the following four public schools located within the City’s jurisdictional boundaries (hereinafter the “Public School Beacons”):
(2) Scenic Heights Elementary, 3801 Cherry Laurel Drive;
(1) Pensacola High School, 500 West Maxwell Street;
(2) O.J. Semmes Elementary, 1250 East Texar Drive; and
(2) N.B. Cook Elementary, 1310 North 12th Avenue.
2.3 The County agrees to assume responsibility for the general maintenance of four (4) flashing school beacons servicing the following schools on state roadways located within the City’s jurisdictional boundaries (hereinafter the “State Road Beacons”):
(2) CLA and SPCS, intersection of Bayou Boulevard and Hyde Park Road; and
(2) A.K. Suter Elementary, 501 Pickens Avenue.
2.4 The County’s assumption of responsibility for said duties for State Road Beacons as provided in paragraph 2.3 above will be contingent upon an assignment of the City’s right of reimbursement from the Florida Department of Transportation (FDOT) in an amount not less than One Thousand Three Hundred Sixty Dollars ($1,360). Within thirty days of the effective date of this Agreement, the City will provide written notice of said assignment from the FDOT.
Below is Section 4.1 of the Agreement in regards to Compensation and Method of Payment.
4.1 City agrees to reimburse the County for the cost to maintain the seven (7) Private School Beacons referenced in paragraph 2.1 above and the seven (7) Public School Beacons referenced in paragraph 2.2 above in an amount not to exceed the FDOT reimbursement rate per beacon, which is currently Three Hundred Forty Dollars ($340) per beacon. If the FDOT reimbursement rate per beacon should increase, the City’s reimbursement rate to the County shall increase accordingly; provided, however, that the reimbursement rate per beacon shall not exceed five hundred dollars ($500). In the event the FDOT reimbursement rate should exceed $500 then either party may terminate this Agreement as provided in paragraph 8.1.
Also attached is a report of County staff's recent site evaluations of the 18 beacons. |
| BUDGETARY IMPACT: |
Below are the respective sections of the Agreement that details compensation and method of payment.
2.4 The County’s assumption of responsibility for said duties for State Road Beacons as provided in paragraph 2.3 above will be contingent upon an assignment of the City’s right of reimbursement from the Florida Department of Transportation (FDOT) in an amount not less than One Thousand Three Hundred Sixty Dollars ($1,360.00). Within thirty days of the Effective Date of this Agreement, the City will provide written notice of said assignment from the FDOT.
4.1 City agrees to reimburse the County for the cost to maintain the seven (7) Private School Beacons referenced in paragraph 2.1 above and the seven (7) Public School Beacons referenced in paragraph 2.2 above in an amount not to exceed the FDOT reimbursement rate per beacon, which is currently Three Hundred Forty Dollars ($340) per beacon. If the FDOT reimbursement rate per beacon should increase, the City’s reimbursement rate to the County shall increase accordingly; provided, however, that the reimbursement rate per beacon shall not exceed Five Hundred Dollars ($500). In the event the FDOT reimbursement rate should exceed $500 then either party may terminate this Agreement as provided in paragraph 8.1. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Kristin Hual, Senior Assistant County Attorney, has reviewed and signed off on the Agreement. |
| PERSONNEL: |
| No additional personnel is anticipated upon execution of the Agreement. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| The County and City are authorized by Florida Statute 163.01 to enter into Interlocal Agreements and thereby cooperatively utilize their governmental powers and available resources in the most efficient manner possible. |
| IMPLEMENTATION/COORDINATION: |
| If approved, Transportation & Traffic Operations staff will coordinate with School District and City staff members accordingly. |
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