Agenda

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County Administrator's Report 7. 22.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	02/20/2020
Issue: Strategic Organizational Assessment of County Procurement Processes
From:	Chips Kirschenfeld
Department:	Natural Resources
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Strategic Organizational Assessment of County Procurement Processes - J. Taylor "Chips" Kirschenfeld, Interim Assistant County Administrator

That the Board take the following action concerning a Strategic Organizational Assessment of County Procurement Processes:

A. Acknowledge the need for a Strategic Organizational Assessment of County Procurement Processes; and

B. Authorize the County Administrator to proceed with selecting and contracting with a consultant to perform a Strategic Organizational Assessment of County Procurement Processes.

[Funding: The County Administrator will work with the budget office to determine the appropriate funding source for this assessment.]

BACKGROUND:

Escambia County’s Purchasing Department is experiencing a heavy workload; they are having difficulty attracting and retaining experienced staff, and they are challenged to maintain timeliness with the incoming requests for procurement services from other County Departments. As a result, the Purchasing Department’s increased workload and backlog of services is slowing down the desired timeline for many County projects. This proposed Strategic Organizational Assessment of County Procurement Processes will provide a complete analysis of procurement operations, policies and procedures, staff resources, eProcurement technology, Pcard systems, and Small Business and Minority/Woman Owned Business programs. The findings of the Assessment will lead to the development of recommendations and a plan for implementation.

BUDGETARY IMPACT:

The County Administrator will determine the funding source for this assessment.

LEGAL CONSIDERATIONS/SIGN-OFF:

There is no legal action associated with this Recommendation.

PERSONNEL:

No additional impact to personnel with the Recommendation.

POLICY/REQUIREMENT FOR BOARD ACTION:

Board Policy II.B.8.

IMPLEMENTATION/COORDINATION:

County Administration will manage this Contract.

Attachments
Memo Procurement 2-11-2020
Procurement Process Scope of Work