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County Administrator's Report 7. 15.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Ratification of the Agreement for PD 18-19.101, Corrections Copiers - William R. Powell, Director of Corrections, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Approve the Agreement between Escambia County, Florida, and Copy Products Company d/b/a CPC Office Technologies, for copiers, supplies and maintenance for a period of 60 months and includes a Termination for Convenience clause, at a monthly amount of $1,870.72 for the lease of the units, and estimated $1,686.50 monthly for the cost of supplies and maintenance, for a total estimated monthly cost of $3,557.22, and 60-month estimated cost of $213,433.20.
B. Authorize the County Administrator to sign the Lease Agreement and any Purchase Orders in excess of $50,000.00.
[Funding: Fund 001, General Fund; Cost Center 290401, Detention; Object Code 54401, Rentals & Leases - $1,870.72
Fund 001, General Fund; Cost Center 290401, Detention; Object Code 55201, Operating Supplies - $1,686.50 estimated
Estimated Monthly Total - $3,557.22
Estimated 60-month total: $213,433.20]
Specification PD 18-19.101, Corrections Copiers was posted on Vendor Registry beginning on August 23, 2019, and was issued to 50 Registrants representing 29 Firms. The solicitation was viewed by 31 firms and downloaded by 23. Bid responses were received from six firms, two of which were deemed non-responsive; one for not providing an original signature on their submission, and one for not providing the required Bid Bond with their response. Of the four responsive firms, Copy Products Company d/b/a CPC Office Technologies was determined to be the lowest responsive bidder. |
| BACKGROUND: |
| Specification PD 18-19.101, Corrections Copiers, was posted on Vendor Registry beginning on August 23, 2019, and was issued to 50 Registrants representing 29 Firms. The solicitation was viewed by 31 firms and downloaded by 23. Bid responses were received from six firms, two of which were deemed non-responsive - one for not providing an original signature on their submission and one for not providing the required Bid Bond with their response. Of the four responsive firms, Copy Products Company d/b/a CPC Office Technologies was determined to be the lowest responsive bidder. |
| BUDGETARY IMPACT: |
Fund 001, General Fund; Cost Center 290401, Detention; Object Code 54401, Rentals & Leases - $1,870.72
Fund 001, General Fund; Cost Center 290401, Detention; Object Code 55201, Operating Supplies - $1,686.50 estimated
Estimated Monthly Total - $3,557.22
Estimated 60-month total: $213,433.20 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The Lease Agreement and Amendments were prepared by both Senior Assistant County Attorney Kristin Hual and Copy Products Company d/b/a CPC Office Technologies. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Agreement and Purchase Order. The Corrections Department will be the Contract Administrator. |
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