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County Administrator's Report 7. 14.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Exercising the First of Two Possible One-Year Renewal Periods Related to PD 17-18.096, Roadway Materials Pricing Agreement - Wes Moreno, Public Works Department Director, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve the utilization of the first of two possible one-year renewal periods provided for under Section 2 of the Indefinite Quantity, Indefinite Delivery Agreement for Roadway Materials Pricing, retroactive to October 31, 2019, with the following vendors:
A. Roads, Inc. of NWF;
B. Panhandle Grading and Paving, Inc.; and
C. Midsouth Paving, Inc.
[Funding:
| Funding Source |
Amount |
Contract Number |
Fund 352, Local Option Sales Tax III, Cost Center 210107, Object Code 56301, Various Projects;
Fund 181, Master Drainage Basins, Cost Centers 210719-210736, Object Code 56301;
Fund 175, Transportation Trust Fund, Cost Center 210402, Object Code 55301;
Fund 401, Solid Waste Management, Cost Center 230309 [Closed Landfills], Object Code 55301
Fund 401, Solid Waste Management, Cost Center 230314 [Operations], Object Code 55301
Fund 401, Solid Waste Management, Cost Center 230315 [Projects], Object Code 56301 |
$850,000
$50,000
$300,000
$50,000
$200,000
$500,000 |
Contract PD 17-18.096.
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NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Fully executed Agreement between Escambia County, Florida, and Roads, Inc. of NWF
- Fully executed Agreement between Escambia County, Florida, and Panhandle Grading and Paving, Inc.
- Fully executed Agreement between Escambia County, Florida, and Midsouth Paving, Inc.
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| BACKGROUND: |
Invitations to Bid, PD 17-18.096, Roadway Materials Pricing Agreement, were publicly noticed on August 27, 2018, to seven known providers. Bids were received from three providers on September 19, 2018.
The Agreement provides for a price adjustment on a 12-month basis. Two vendors, Midsouth Paving, Inc. and Roads, Inc. of NWF, have submitted pricing changes that have been approved by the Road Department. The updated pricing is included in the provided documentation. |
| BUDGETARY IMPACT: |
| Funding Source |
Amount |
Contract Number |
Fund 352, Local Option Sales Tax III, Cost Center 210107, Object Code 56301, Various Projects;
Fund 181, Master Drainage Basins, Cost Centers 210719-210736, Object Code 56301;
Fund 175, Transportation Trust Fund, Cost Center 210402, Object Code 55301;
Fund 401, Solid Waste Management, Cost Center 230309 [Closed Landfills], Object Code 55301
Fund 401, Solid Waste Management, Cost Center 230314 [Operations], Object Code 55301
Fund 401, Solid Waste Management, Cost Center 230315 [Projects], Object Code 56301 |
$850,000
$50,000
$300,000
$50,000
$200,000
$500,000 |
Contract PD 17-18.096.
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The original agreements were prepared by Kristin Hual, Senior Assistant County Attorney. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Road Department shall perform the function of Contract Administration and Management for this project, with the assistance of the Office of Purchasing for specific needs. |
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