Agenda

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County Administrator's Report 10. 10.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	02/06/2020
Issue: FY 2019/2020 Quarterly BCC Dept & Outside Agency Reports
From:	STEPHAN HALL
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Fiscal Year 2019/2020 Quarterly Board of County Commissioners Department and Outside Agency Information Reports - Stephan Hall, Budget Manager, Management and Budget Services

That the Board accept for the record the first quarter Fiscal Year 2020 Quarterly Board of County Commissioners (BCC) Financial Report that includes all BCC Departments, Constitutional Officers, and Judicial Budgets and the Fiscal Year 2020 Quarterly Outside Agency Metrics Scorecard for the first three months of the fiscal year.

The Adopted Fiscal Year 2020 budget of $493M was amended by the annual Rebudget Supplemental Budget Amendment #1 to a revised current budget of $691M, the Fiscal Year 2019 amended budget was $734M. The Fiscal Year 2020 first quarter expense to budget percentage is 16.62% as compared with 20.98% for Fiscal Year 2019. (Expense to budget represents total expenses divided by total budget as a percentage.)

The Fiscal Year 2020 total percent of budget utilized is at 36.3% due to the near completion of the construction of the new jail. Removing the jail related budget, encumbrance, and expense adjusts activity to 31%. The Fiscal Year 2019 percent of budget utilized was at roughly 50% at this same time due to jail construction and a bond refinancing for comparison. (Budget utilized represents encumbrances plus expenses divided by available budget as a percentage.)

The Board of County Commissioners, at the 2nd Budget Hearing, agreed that all Outside Agencies receiving funding from Escambia County would be required to provide a Goals and Metrics Scorecard. The Goals and Metrics Scorecard is designed to allow the recipient to provide information stating how the funding received is being used. The majority of agency metrics are in line with expectations, some have a short narrative for higher data metrics in the first quarter due to certain events or activities they engaged during the first three months for Board review.

BACKGROUND:

On September 23, 2019, at the Board of County Commissioners 2nd Budget Hearing, the Board agreed that all Outside Agencies receiving funding from Escambia County would be required to provide a Goals and Metrics Scorecard and an annual narrative report. The Goals and Metrics Scorecard is designed to allow the recipient to provide information stating how the funding received is being used.

The BCC Quarterly report is a listing of all active cost centers for the BCC Departments and Constitutional Officers funded by the Board for the first 3 months of Fiscal Year 2020 and Fiscal Year 2019. Percentages listed represent available budget and expense to budget for the same period of time for Fiscal Year 2020 and Fiscal Year 2019 for acitivtiy comparision.

Reports for both the BCC Quarterly and Agency Metrics are provided.

BUDGETARY IMPACT:

N/A

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

N/A

Attachments
First Quarter Goals & Metrics
FY20 1st Quarter Financial Report