Agenda

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County Administrator's Report 10. 17.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	02/06/2020
Issue: Contract Award for Vending Machine Services
From:	PAUL NOBLES
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Contract Award for Vending Machine Services - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and R&R Vending, Inc., per the terms and conditions of PD 18-19.103, Vending Machine Services. The County will earn a commission of 30% from drinks and 22% from snacks. This represents, on average, $2,200 received by the County each month.

[Funding: There is no funding required. Deposits Cost Center: 101, Object Code: 369009]

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:

Bid From R&R Vending
Recommendation to award determination checklist
Pricing Proposals from both firms

BACKGROUND:

An Invitation to Bid for PD 18-19.103, Vending Machine Services was publicly noticed to 37 registrants representing 22 firms via Vendor Registry on October 10, 2019. The solicitation was viewed by 22 firms and downloaded by 14.

Compliant Bids were received from two firms on October 19, 2019. R&R Vending, Inc. was deemed to be the most responsible firm with the most generous commission rates.

BUDGETARY IMPACT:

There is no funding required. Deposits Cost Center: 101, Object Code: 369009

The County will earn a commission of 30% from drinks and 22% for snacks. This represents, on average, $2,200 received by the County each month.

LEGAL CONSIDERATIONS/SIGN-OFF:

Agreement prepared by Kristin Hual, Senior Assistant County Attorney.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue the Agreement, as well as the Purchase Order.

Attachments
Original Solicitation
Register of Submitters
Proposal Analytics
Agreement with Exhibits