Agenda

Back to Calendar Return

County Administrator's Report 14. 19.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	12/06/2018
Issue: Approval of State Aid to Libraries Grant
From:	Todd Humble
Department:	Library Services
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Approval of the State Aid to Libraries Grant Agreement - Todd Humble, Library Services Department Director

That the Board take the following action:

A. Approve the State Aid to Libraries Grant Agreement between the State of Florida, Department of State, and the Escambia County Board of County Commissioners (BCC), for and on behalf of West Florida Public Library System;

B. Authorize the Chairman of the BCC to sign the Agreement with Section (37) Mandated Conditions, that "This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of Florida. Venue of location for any legal action arising under this Agreement will be Leon County, Florida"; and

C. Authorize the Clerk of the Courts to sign the Agreement.

[Funding: The State Aid to Libraries Program provides annual funding to eligible recipients for the operation and maintenance of public libraries. The funds will be included in the Fiscal Year 2018/2019 Annual Budget for the West Florida Public Libraries when received.]

BACKGROUND:

Pursuant to 257.17, Florida Statutes, the State Aid to Libraries Program provides annual funding to eligible recipients for the operation and maintenance of public libraries. The Florida Department of State, Division of Library and Information Services is the administrator and implements the program. In accordance with the program requirements, the Division requires that the governing body of the library system make application and certify eligibility for receipt of said funding. The Division has designated the Board of County Commissioners with authority to certify eligibility for grant funds. As the designated fiscal agent for the West Florida Public Libraries, the County will have the authority to receive and disburse said funds in accordance with the program requirements.

BUDGETARY IMPACT:

The funds will be included in the FY 2018/2019 annual budget for the West Florida Public Libraries when received. The final amount is determined based on Escambia Couty Library Services expenditures, the number of library agencies that apply, and the total amount of funds available to distribute statewide. The award is proportional to libraries that meet all grant requirements based on their previously audited expenditures. Although the exact amount is not known at this time it is estimated to be $125,000 in funding to benefit the citizens of Escambia County.

LEGAL CONSIDERATIONS/SIGN-OFF:

The state of Florida will execute the contract in Leon County in 2019. The audited expenditure reports have already been submitted, but this final document is needed to authorize the acceptance of these funds in 2019.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

The Library Director will submit the approved grant to the state to complete all implementation requirements.

Attachments
State Aid to Libraries