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County Administrator's Report 13. 34.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Authorization for Cumulative Expenditures Over $50,000, in Fiscal Year 2017-2018 for Demolition or Lot Clearing Services for Department of Natural Resources - Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Amend the prior action of March 1, 2018 (CAR II-3), authorizing cumulative total expenditures over $50,000, in Fiscal Year 2017-2018, to contractors performing demolition or lot-clearing services for the Department of Natural Resources, Code Enforcement Division, for individual projects of less than $50,000, based on competitive quotes to include HHH Construction, Inc., Vendor No. 080060; and
B. Ratify issuance of Purchase Orders 181172 ($30,500) and 181477 ($34,700) to HHH Construction, Inc., related to the performance of demolition and lot-clearing services.
[Funding Source: Fund 103, Environmental Code Enforcement Fund, Cost Center 220110, Object Code 53401]
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| BACKGROUND: |
The Office of Purchasing administers and maintains a pre-qualification process for contractors offering to perform demolition and lot-clearing work for the Department of Natural Resources, Division of Environmental Code Enforcement. The estimated cost for each project is below the mandatory bid amount of $50,000.00. When services are required, Code Enforcement obtains three (3) quotes from the pool of previously qualified contractors to perform demolition and lot-clearing work, and each project is awarded based upon the lowest quoted cost.
On March 1, 2018, the Department of Natural Resources submitted a Recommendation to the Board requesting authorization for cumulative total expenditures in excess of $50,000 for FY 2017-18 for a list of contractors who were previously qualified to perform demolition and lot-clearing services for the Department on an as-needed basis. At that time HHH Construction, Inc. had not submitted a qualification package and was not included on the list of contractors for whom the Board authorized issuance of purchase orders with cumulative expenditures in excess of $50,000.00..
On March 15, 2018, the Office of Purchasing submitted a Recommendation to the Board requesting approval of a list of contractors meeting the minimum qualifications of PD 16-17.100, Contractor Qualification List and Tire Waste Registration, for Environmental Code Enforcement. The list included HHH Construction, Inc. as a qualified vendor. Thereafter, HHH Construction, Inc. submitted the lowest quote for two projects, which resulted in the issuance of two purchase orders with a cumulative expenditure in excess of $50,000.00. The requested amendment and ratification will resolve the unintended oversight. |
| BUDGETARY IMPACT: |
| Funding Source: Fund 103, Environmental Code Enforcement Fund, Cost Center 220110, Object Code 53401 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Environmental Enforcement Officer identifies the work and obtains the quotes for operations of demolition and lot clearing. The Office of Purchasing issues the Purchase Order. |
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