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County Administrator's Report 13. 1.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning an Extension of the Agreement Relating to Scale Maintenance, PD 14-15.092, for the Waste Services Department - Patrick T. Johnson, Waste Services Department Director
That the Board approve the extension of the Agreement Relating to Scale Maintenance, PD 14-15.092, to Fairbanks Scales, Inc., for a period of 12 months, effective November 5, 2018, per the terms of the Agreement, for the performance of the scale maintenance services for the Waste Services Department, in the amount of $70,000 annually, with no change in the fee structure as approved on November 5, 2015.
[Funding: Fund 401, Solid Waste Fund, Cost Centers 230307 & 230314, Object Code 54601 - $70,000 annually] |
| BACKGROUND: |
The Office of Purchasing advertised the solicitation on September 7, 2015. Three vendors known to be qualified to perform the necessary services were notified on September 7, 2015. Three bids were received on September 22, 2015. Based upon the provided assessment for the costs of General Services, Labor and Truck Rates, Fairbanks Scales, Inc., was the lowest responsive bidder.
The Waste Services Department operates five truck scales to track weights and measure in accordance with the Florida Department of Agriculture and Consumer Services regulations, Preventive maintenance, repairs and emergency service are required to ensure scales are in compliance with state standards and provide for accurately assessing waste disposal charges at the Perdido Landfill and Palafox Transfer Station. The existing Agreement provides for two (2) 12-month options to extend and provides that the County may unilaterally extend the Agreement for an additional six (6) months. Vendor (Fairbanks Scales, Inc.) has accepted extension of existing contract terms and conditions. During this 12 month extension period, a new solicitation will be generated for scale repair and maintenance. |
| BUDGETARY IMPACT: |
| Funding is available in Fund 401, Solid Waste Fund, Cost Centers 230307 & 230314, Object Code 54601 - $70,000 annually - Solid Waste Fund 401 |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Attorney Kristin Hual prepared the Agreement. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts. The Office of Purchasing advertised the solicitation on September 7, 2015. Three vendors known to be qualified to perform the necessary services were notified on September 7, 2015. Three bids were received on September 22, 2015. Based upon attached assessment for the costs of General Services, Labor and Truck Rates, it appears that Fairbanks Scales, Inc., is the lowest responsive bidder. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will distribute the Contract and Purchase Orders. |
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