Agenda

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Special BCC Meeting

Meeting Date:	11/12/2020
Issue: Employee Leave Buyback Program
From:	Jana Still
Department:	Human Resources
CAO Approval:

Information

RECOMMENDATION:

Recommendation Concerning the Employee Leave Incentive Program/Leave Buyback - Jana Still, Human Resources Department Director

That the Board take the following action concerning the Employee Leave Incentive Program:

A. Approve the employee buyback program for this fiscal year for eligible participating employees of the Board of County Commissioners and other elected officials; and

B. Waive the BCC Annual Leave Incentive Policy - Section II, C27 and the Human Resources Policy found in Section 9.3(d)-(e), which states that the amount of hours remaining after the sale of leave must be a minimum 240 hours and the maximum amount of hours sold back annually not exceed 40 hours, and allow eligible employees to sell back a maximum of 80 hours of qualifying leave with a minimum remaining balance of 100 hours of combined qualifying leave.

[Funding Source: Various Funds]

BACKGROUND:

Since 2012, the Board has annually authorized the employee leave buyback program, allowing current employees to sell, or redeem, a set amount of leave back to the County at their current hourly rate of pay. Sick leave and ELB do not currently qualify for the buyback program and are not considered when determining the remaining leave balance. This Recommendation includes a draft of the Form, which explains the terms of the buyback to a participating employee to be used if this action is approved.

The majority of the program's estimated cost of $1,000,000 would be borne by the General Fund. This estimate is based on Fiscal Year 2019, buyout cost of $865,000 and Fiscal Year 2020, buyout cost of $768,000. Also, if the Board does elect to participate in the leave buyback program, the Human Resources Department will negotiate with each Union prior to any participation by bargaining unit employees.

BUDGETARY IMPACT:

The estimated cost of the program is $1,000,000, with the majority of the cost borne by the General Fund.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

Board Policy: Annual Leave Incentive Policy - Section II, C27
Civil Service Board Rule, Section 8.3, Leave Incentive Plan
Human Resources Policy Section 9.3

IMPLEMENTATION/COORDINATION:

Human Resources will work in conjunction with each department and the Clerk's Office to ensure that the leave is appropriately paid out.

Attachments
2020 Leave Redemption Election Form
2019 Board Action