Recommendation Concerning Approval of Expenses Through the CARES Act Funding Program - Janice P. Gilley, County Administrator
State and Federal deadlines are quickly approaching:
- Thursday, November 12 - Spending plan must be finalized and sent to FDEM to receive 100% of funds.
- Monday, November 16 - 100% of Phase 1 and Phase 2 backup documents (Agreements, Invoices, Receipts, etc.) must be uploaded to the FL CARES portal, showing that all of Phase 1 and Phase 2 funds have been spent (Total of $25,778,383).
- Thursday, December 3 - 100% of Phase 3 Requests for Reimbursements must be submitted into the FL CARES portal. These are not reimbursements, but encumbrances with the spending plan.
- Wednesday, December 30 - The last day expenses can be incurred. Treasury has clarified that for a cost to be considered to have been incurred, performance or delivery MUST occur during the covered period. Final reporting due.
That the Board take the following action:
A. Eliminate the “FEMA Reimbursement” Category – FEMA approval has not been received in time to be able to utilize the 12.5% Local cost reimbursed by December 30 through CARES. The allocation of $60,389 will be reallocated to the “COVID Ops & Oversight” category;
B. Increase the funding for the “COVID Ops & Oversight” category to $400,000 as employees will be needed in an overtime capacity until the end of November to complete the Family Cares applications;
C. Finalize spending for the remaining $16,370,698.50 that has been set aside in the “Public Health and Safety” bucket under Fire, Correctional and Detention Officers Payroll; and
D. Discuss the considerations for new asks:
1. Medical Examiner Expenses for Escambia County:
- COVID-19 Expenses $107,195.88
- Medical Examiner Salaries $51,454.02
2. Clerk of Court Human Resource Information System (HRIS) - Implementation of a Human Resource Information System (HRIS) for the Clerk - $134,300
3. Escambia County Sheriff increase in inmate transportation services from $23 to $28 per hour starting July 1.
4. City of Pensacola - Coronavirus Aid, Relief and Economic Security Act CARE Act Ask:
i. Public Facilities - $2,600,000
ii. Employee Health and Safety - $2,100,000
iii. Public Health and Safety - $725,000
iv. Total ask - $5,425,000
- City of Pensacola has been included in the following:
- Rent and Mortgage CARES
- Family CARES grant
- Business CARES grant
- Rapid Testing programs
- Feeding the Gulf Coast and food distribution programs
- Broadband Survey
- City of Pensacola OT - $15,934.12
- City of Pensacola August and September FEMA Expenses - $162,202.62
- Visit Pensacola Advertising
- City of Pensacola COVID-19 Paid Leave - $663,214.40
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| Escambia County has been impacted by the COVID-19 Pandemic. Through the CARES Act, the County has received $14,321,164 from the Florida Division of Emergency Management, which represents 25% of the County’s potential allocation of $57,285,296. |