Agenda

Back to Calendar Return

County Administrator's Report 10. 55.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	11/05/2020
Issue: Extension for the General Paving and Drainage Agreement
From:	PAUL NOBLES
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning an Extension for the General Paving and Drainage Agreement - Joy Jones, Director, Engineering and Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Authorize and award an extension to the current General Paving and Drainage Agreement (PD 16-17.081) for a period not to exceed 31 days, for the Unit Price Contract, PD 16-17.081, General Paving and Drainage Pricing Agreement for each of the following firms.

Allsouth Construction Services, LLC
B & W Utilities, Inc
Chavers Construction, Inc.
Gulf Atlantic Constructors, Inc.
Gulf Marine Construction, Inc.
Heaton Brothers Construction Company, Inc.
J. Miller Construction, Inc.
Panhandle Grading & Paving, Inc.
Principle Properties, Inc.
Roads, Inc. of NWF
Site and Utility, LLC
Utility Service Company, Inc.

The current Agreement ends on November 30, 2020, and a 31-day extension would allow the Agreement to go through December 31, 2020.

B. Authorize the Agreement for use by various Departments/Divisions, and utilize the accepted Bid Form Price Listing and Balance of Line Items as defined within the Special Terms and Conditions of the Solicitation to determine the lowest bid for a project; and

C. Authorize the issuance of individual or blanket Purchase Orders by all Departments/Divisions, in accordance with Chapter 46 of the Escambia County Code of Ordinances for the period of December 1, 2020, through December 31, 2020.

Vendor	Funding	Contract Number
Allsouth Construction Services, LLC B & W Utilities, Inc Chavers Construction, Inc. Gulf Atlantic Constructors, Inc. Gulf Marine Construction, Inc. Heaton Brothers Construction Company, Inc. J. Miller Construction, Inc. Panhandle Grading & Paving, Inc. Principle Properties, Inc. Roads, Inc. of NWF Site and Utility, LLC Utility Service Company, Inc.	Fund 175, Transportation Trust Fund; Cost Centers: 211201 - Traffic Operations 211602 - Engineering/Infrastructure 211101 - Engineering Admin	PD 16-17.081
	Fund 182, Master Drainage Basin Fund; Cost Centers: 210719-210736 - Master Drainage Basins I-XVIII
	Fund 352, LOST III; Cost Centers: 210107 - Transportation & Drainage 350229 - Parks Capital Projects
	Fund 353, LOST IV; Cost Centers: 210106 - Transportation & Drainage 350221 - Parks Capital Projects
	Fund 167, Bob Sikes Toll Fund; Cost Centers: 140301 - Bob Sikes Toll Admin 140302 - Bob Sikes Toll Operation and Maintenance

Under the current Agreement, all projects are limited to $250,000 each, and the pricing Agreement budget limit is $2 million for all vendors as approved by the Board on October 17, 2019. Anything over those limits require additional Board approval.

NON-ADA-COMPLIANT DOCUMENTS DO BE ISSUED UNDER SEPARATE COVER:

Previous Board Award
Agreement with Allsouth Construction Services, LLC
Agreement with B & W Utilities, Inc.
Agreement with Chavers Construction, Inc.
Agreement with Gulf Atlantic Constructors, Inc.
Agreement with Gulf Marine Construction, Inc.
Agreement with Heaton Brothers Construction Company, Inc.
Agreement with J. Miller Construction, Inc.
Agreement with Panhandle Grading and Paving, Inc.
Agreement with Principle Properties, Inc.
Agreement with Roads, Inc. of NWF
Agreement with Sity & Utility, LLC
Agreement with Utility Service Company, Inc.

BACKGROUND:

The new solicitation for the General Paving and Drainage Pricing Agreement was issued via Vendor Registry on August 28, 2020. Through multiple hurricane threats, all departments involved have been working at their best to complete the new solicitation. A brief extension of the current Agreement is needed to complete the Recommendation and Agreements for the new Agreements, the Recommendation for which will be presented to the Board on December 10, 2020. The Recommendation for the new solicitation will include a start date of January 1, 2021, which is immediately preceded by the end of this requested extension.

BUDGETARY IMPACT:

Vendor	Funding	Contract Number
Allsouth Construction Services, LLC B & W Utilities, Inc Chavers Construction, Inc. Gulf Atlantic Constructors, Inc. Gulf Marine Construction, Inc. Heaton Brothers Construction Company, Inc. J. Miller Construction, Inc. Panhandle Grading & Paving, Inc. Principle Properties, Inc. Roads, Inc. of NWF Site and Utility, LLC Utility Service Company, Inc.	Fund 175, Transportation Trust Fund; Cost Centers: 211201 - Traffic Operations 211602 - Engineering/Infrastructure 211101 - Engineering Admin	PD 16-17.081
	Fund 182, Master Drainage Basin Fund; Cost Centers: 210719-210736 - Master Drainage Basins I-XVIII
	Fund 352, LOST III; Cost Centers: 210107 - Transportation & Drainage 350229 - Parks Capital Projects
	Fund 353, LOST IV; Cost Centers: 210106 - Transportation & Drainage 350221 - Parks Capital Projects
	Fund 167, Bob Sikes Toll Fund; Cost Centers: 140301 - Bob Sikes Toll Admin 140302 - Bob Sikes Toll Operation and Maintenance

LEGAL CONSIDERATIONS/SIGN-OFF:

All Agreements were prepared by Senior Assistant County Attorney, Kristin Hual.

PERSONNEL:

All work associated with this Recommendation was done in-house and no additional staff was required.

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue the renewal and the Purchase Orders. The Engineering Department will be the Contract Administrator.

Attachments
No file(s) attached.