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County Administrator's Report 10. 50.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	11/05/2020
Issue: Purchase Order for Annual aiSmartbench Maintenance for Court Administration
From:	Kayla McCleery
Department:	Court Administration
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Issuance of a Purchase Order for Annual aiSmartbench Maintenance for Court Administration - Kayla Blanchard, Administrative Services Manager

That the Board authorize the issuance of a Purchase Order to Mentis Technology Solutions, LLC, in the amount of $50,095, for the annual maintenance for aiSmartbench, the Court's electronic filing system software. This system allows the judges to view and manage their court files electronically. Judges are able to electronically review and search court cases, transmit documents to the clerk, work remotely, digitally sign orders, and efile. This Agreement allows for 24/7/365 support to Court Technology for the necessary maintenance to the aiSmartbench software.

[Funding: Fund 115, Article V Court Administration, Cost Centers 410503, 410515, 410516, Object Code 54601]

Cost Centers/Object Codes	Descriptions	Amount
410503/54601	Escambia County aiSmartbench Maintenance 11/2020-10/2021	$21,916
410515/54601	Santa Rosa County aiSmartbench Maintenance 11/2020-10/2021	$14,648
410516/54601	Okaloosa County aiSmartbench Maintenance 11/2020-10/2021	$13,531
Total		$50,095

BACKGROUND:

Mentis Technology Solutions, LLC, is the sole provider of maintenance support for the aiSmartbench software and has provided service to the Courts since 2014.

BUDGETARY IMPACT:

Cost Centers/Object Codes	Descriptions	Amount
410503/54601	Escambia County aiSmartbench Maintenance 11/2020-10/2021	$21,916
410515/54601	Santa Rosa County aiSmartbench Maintenance 11/2020-10/2021	$14,648
410516/54601	Okaloosa County aiSmartbench Maintenance 11/2020-10/2021	$13,531
Total		$50,095

[Funding: Fund 115, Article V Court Administration, Cost Centers 410503, 410515, 410516, 410517, Object Code 53401]

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

Upon Board approval, Court Administration will submit a purchase requisition to the Purchasing Department for issuance of the Purchase Order. The Office of the Trial Court Administrator will distribute the Purchase Order.

Attachments
Mentis Quotes