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County Administrator's Report 10. 46.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract Award for Re-Solicit Secondary Collections Agency for Public Safety & EMS - Jason Rogers, Director, Public Safety, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Terminate the Agreement, PD 17-18.028, EMS Collection Services, with Affiliated Creditors, Inc., effective immediately. The Board awarded the Agreement to Affiliated Creditors, Inc., on April 5, 2018. On February 22, 2020, the County was notified by Emerge Law Firm that Affiliated Creditors, Inc., filed for protection under Chapter 11 of the U.S. Bankruptcy Code. The County was subsequently notified on April 30, 2020, that Affiliated Creditors, Inc., filed an expedited motion to dismiss the Case under Section 1112(b) conditionally or alternatively to convert to Chapter 7; and
B. Award and authorize the County Administrator to sign a Revenue Agreement between Escambia County, Florida, and Life Line Billing Systems, LLC d/b/a LifeQuest Services, per the terms and conditions of PD 19-20.094, Re-Solicit Secondary Collections Agency for Public Safety & EMS, for a payment to the firm of 9% of secondary collections which is defined as collections accounts that are more than 120 days and have not received any recovery or collection services outside of Escambia County's EMS Billing Office or their primary collections designee.
| Vendor |
Funding |
Amount |
Contract Number |
| Life Line Billing Systems, LLC d/b/a LifeQuest Services |
Fund 408, Emergency Medical Services;
Cost Center 330603, EMS Billing Business Operations;
Project Code 53401, Other Contractual Services |
9% of Secondary Collections |
PD 19-20.094 |
Specification PD 19-20.094, Re-Solicit Secondary Collections Agency for Public Safety & EMS, was posted to Vendor Registry on September 3, 2020. The solicitation was sent to 50 registrants representing 43 firms. The solicitation was viewed by 41 firms and downloaded by 33 firms.
NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Bid Response from Life Line Billing Systems, LLC d/b/a LifeQuest Services
- Recommendation to Award Determination Checklist
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| BACKGROUND: |
The Board awarded the Agreement for PD 17-18.028, EMS Collection Services, to Affiliated Creditors, Inc., on April 5, 2018. On February 22, 2020, the County was notified by Emerge Law Firm that Affiliated Creditors, Inc., filed for protection under Chapter 11 of the U.S. Bankruptcy Code. The County was subsequently notified on April 30, 2020, that Affiliated Creditors, Inc., filed an expedited motion to dismiss the Case under Section 1112(b) conditionally or alternatively to convert to Chapter 7.
Specification PD 19-20.094, Re-Solicit Secondary Collections Agency for Public Safety & EMS, was posted to Vendor Registry on September 3, 2020. The solicitation was sent to 50 registrants representing 43 firms. The solicitation was viewed by 41 firms and downloaded by 33 firms.
On October 8, 2020, solicitation responses were received from 11 firms and Life Line Billing Systems, LLC d/b/a LifeQuest Services was deemed the lowest responsive and responsible bidder with a Secondary Collections Percentage paid to the firm of 9% of the monies collected. |
| BUDGETARY IMPACT: |
| Vendor |
Funding |
Amount |
Contract Number |
| Life Line Billing Systems, LLC d/b/a LifeQuest Services |
Fund 408, Emergency Medical Services;
Cost Center 330603, EMS Billing Business Operations;
Project Code 53401, Other Contractual Services |
9% of Secondary Collections |
PD 19-20.094 |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Agreement prepared by Senior Assistant County Attorney, Kristin Hual. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Agreement. The EMS Department will be the Contract Administrator for this Agreement. |
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