Agenda

Back to Calendar Return

County Administrator's Report 10. 25.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	11/05/2020
Issue: FY 2020 Budget Compliance and FY 2021 Carryforwards
From:	Amber McClure
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Fiscal Year 2020 Budget Compliance and Fiscal Year 2021 Carryforwards - Amber M. McClure, Chief Budget Officer, Management and Budget Services

That the Board take the following action amending the Fiscal Year 2020 and Fiscal Year 2021 Budgets:

A. Approve the Fiscal Year 2020 Supplemental Budget Amendment #228 to provide for additional budget as required for statutory compliance to not exceed spending authority at the fund level per Florida Statute 129.07; and

B. Approve Fiscal Year 2021 Supplemental Budget Amendment #001 to carryforward unencumbered funds associated with on-going Grants and projects, in the amount of $31,747,990, and encumbered funds associated with Fiscal Year 2020 open Purchase Orders relating to Contracts or equipment purchases, in the amount of $18,854,336.

BACKGROUND:

The Fiscal Year 2020 Supplemental Budget Amendment is required per Florida Statute 129.07 to ensure the County does not exceed its spending authority at the fund level. The Fiscal Year 2021 Supplemental Budget Amendment provides for additional budget for encumbered and unencumbered carryforwards. Encumbered carryforwards (previously referred to as auto re-budgets) are for purchase orders relating to contracts or equipment purchases that were not completed by September 30, 2020. Unencumbered carryforwards (previously referred to as manual re-budgets) relate to grants and projects that were not completed by September 30, 2020.

The Fiscal Year 2021 budget process was adjusted to ensure the carryforward appropriations were minimal compared to prior years. For comparison, Fiscal Year 2020 unencumbered carryforwards totaled $107,255,141 and encumbered carryforwards totaled $90,075,471.86. Fiscal Year 2021 unencumbered and encumbered carryforward amounts are 30% and 21% of prior year totals, respectively.

BUDGETARY IMPACT:

The Fiscal Year 2020 amendment will increase the County Budget by $15,000,000. The Fiscal Year 2021 amendment will increase the County Budget by $50,602,326.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

Board of County Commissioners' policy requires increases and decreases in revenues to be approved by the Board.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
SBA#228
SBA#001
20-21 Encumbered Carryforwards
20-21 Unencumbered Carryforwards