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County Administrator's Report 10. 45.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Contract Awards for Custodial Services for Various County Facilities - Cassie Boatwright, Director, Facilities Management and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve and award Contracts per PD 19-20.092, Re-Solicit Custodial Services for Various County Facilities, for a term of three years, effective November 1, 2020, with the option for two additional 12-month renewals, for a total of 60 months, and authorize the County Administrator to sign all documents related to the Agreements between Escambia County and each of the following contractors:
- Ay’Notyal
- 3H Service System, Inc.
- Eagle Cleaning Service, Inc.
- New World Cleaning, LLC
This Solicitation was submitted via Vendor Registry to 133 Registrants representing 101 Firms. The Solicitation viewed by 50 firms and downloaded by 47. Bid responses were received from nine firms.
| Funding Information |
Firms |
Fund Total |
| Ay’Notyal |
3H Service Systems, Inc. |
New World Cleaning, LLC |
Eagle Janitorial Service, Inc. |
| Fund 001, General Fund; Cost Center 310202, Custodial; Object Code 53401, Other Contractual Services |
N/A |
$604,849.53 |
$175,428.00 |
$175,982.00 |
$956,259.53 |
| Health Department Fund |
$99,191.40 |
N/A |
N/A |
N/A |
$99,191.40 |
| Fund 501, Internal Service Fund; Cost Center 150112, Employee Health Clinic; Object Code 53401, Other Contractual Services |
N/A |
$8,700.00 |
N/A |
N/A |
$8,700.00 |
| Fund 113, Library Fund; Cost Center 110501, Operations; Object Code 53401, Other Contractual Services |
N/A |
$34,440.00 |
$72,000.00 |
$11,350.00 |
$117,790.00 |
| Fund 175, Transportation Trust Fund; Cost Center 210401, Roads & Bridges Admin; Object Code 53401, Other Contractual Services |
N/A |
N/A |
N/A |
$12,940.00 |
$12,940.00 |
| Fund 401, Solid Waste Fund; Cost Center 230301, Solid Waste Admin.; Object Code 53401, Other Contractual Services |
N/A |
N/A |
N/A |
$7,200.00 |
$7,200.00 |
| Fund 401, Solid Waste Fund; Cost Center 230306, Recycling; Object Code 53401, Other Contractual Services |
N/A |
N/A |
N/A |
$4,400.00 |
$4,400.00 |
| Fund 401, Solid Waste Fund; Cost Center 230307, SW Transfer Station; Object Code 53401, Other Contractual Services |
N/A |
$720.00 |
N/A |
N/A |
$720.00 |
| Fund 401, Solid Waste Fund; Cost Center 230314, SWM Operations; Object Code 53401, Other Contractual Services |
N/A |
N/A |
N/A |
$9,400.00 |
$9,400.00 |
| Fund 104, Mass Transit Fund; Cost Center 211217, Mass Transit Fleet Maint.; Object Code 53401, Other Contractual Services |
N/A |
$34,080.00 |
N/A |
N/A |
$34,080.00 |
| Fund 001, General Fund; Cost Center 260107, SRI Public Works; Object Code 53401, Other Contractual Services |
N/A |
N/A |
$15,900.00 |
N/A |
$15,900.00 |
| Totals |
$99,191.40 |
$682,789.53 |
$263,328.00 |
$221,272.00 |
$1,266,580.93 |
NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Bid Response from Ay'Notyal
- Bid Response from 3H Services Systems, Inc.
- Bid Response from Eagle Janitorial Service, Inc.
- Bid Response from New World Cleaning, LLC
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| BACKGROUND: |
On August 21, 2020, Solicitation PD 19-20.092, Re-Solicit Custodial Services for Various County Facilities, was issued via Vendor Registry to 133 Registrants representing 101 Firms. The Solicitation viewed by 50 firms and downloaded by 47. Bid responses were received from nine firms.
The Selection Committee recommends the following firms service the following locations:
| Zone |
Vendor |
Diversity |
| 1. |
3H Service Systems, Inc. |
Minority Owned, Asian American |
| 2. |
3H Service Systems, Inc. |
|
| 3. |
3H Service Systems, Inc. |
|
| 4. |
New World Cleaning, LLC |
Minority Owned, African American; WOSB (Woman Owned Small Business) |
| 5. |
Eagle Janitorial Service, Inc. |
Minority Owned; WOSB (Woman Owned Small Business) |
| 6. |
New World Cleaning, LLC |
|
| 7. |
Eagle Janitorial Service, Inc. |
|
| 8. |
New World Cleaning, LLC |
|
| 9. |
Eagle Janitorial Service, Inc. |
|
| 10. |
Ay’Notyal |
Minority Owned, African American; SDVOSB (Service-Disabled Veteran Owned Small Business);VOSB (Veteran Owned Small Business);WOSB (Woman Owned Small Business) |
| 11. |
3H Service Systems, Inc. |
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Diversity for all Proposers is as Follows:
| COMPANY NAME |
CONTACT PERSON |
Diversity |
| Ay’Notyal |
Laytonya Carter |
Minority Owned, African American; SDVOSB (Service-Disabled Veteran Owned Small Business);VOSB (Veteran Owned Small Business);WOSB (Woman Owned Small Business) |
| Amer-Plus Janitorial & Maintenance, LLC |
Stephannie Cetoute |
Minority Owned, African American; WOSB (Woman Owned Small Business) |
| American Facility Services |
Kevin McCann |
None |
| 3H Service System, Inc. |
John Heo |
Minority Owned, Asian American |
| Eagle Cleaning Service, Inc. |
Michelle Scholtz |
Minority Owned; WOSB (Woman Owned Small Business) |
| General Building Maintenance |
Joe Woodson |
Minority Owned, Asian American |
| M & E’s Cleaning Service, LLC |
Ebony & Michael Singer |
EDWOSB (Economically Disadvantage Women Owned Small Business) |
| New World Cleaning, LLC |
Lathasha Jones |
Minority Owned African American; WOSB (Woman Owned Small Business) |
| Spotless Logistics, LLC |
Labarian Turner |
EDWOSB (Economically Disadvantage Women Owned Small Business);Minority Owned, African American; WOSB (Woman Owned Small Business) |
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| BUDGETARY IMPACT: |
| Funding Information |
Firms |
Fund Total |
| Ay’Notyal |
3H Service Systems, Inc. |
New World Cleaning, LLC |
Eagle Janitorial Service, Inc. |
| Fund 001, General Fund; Cost Center 310202, Custodial; Object Code 53401, Other Contractual Services |
N/A |
$604,849.53 |
$175,428.00 |
$175,982.00 |
$956,259.53 |
| Health Department to Fund |
$99,191.40 |
N/A |
N/A |
N/A |
$99,191.40 |
| Fund 501, Internal Service Fund; Cost Center 150112, Employee Health Clinic; Object Code 53401, Other Contractual Services |
N/A |
$8,700.00 |
N/A |
N/A |
$8,700.00 |
| Fund 113, Library Fund; Cost Center 110501, Operations; Object Code 53401, Other Contractual Services |
N/A |
$34,440.00 |
$72,000.00 |
$11,350.00 |
$117,790.00 |
| Fund 175, Transportation Trust Fund; Cost Center 210401, Roads & Bridges Admin; Object Code 53401, Other Contractual Services |
N/A |
N/A |
N/A |
$12,940.00 |
$12,940.00 |
| Fund 401, Solid Waste Fund; Cost Center 230301, Solid Waste Admin.; Object Code 53401, Other Contractual Services |
N/A |
N/A |
N/A |
$7,200.00 |
$7,200.00 |
| Fund 401, Solid Waste Fund; Cost Center 230306, Recycling; Object Code 53401, Other Contractual Services |
N/A |
N/A |
N/A |
$4,400.00 |
$4,400.00 |
| Fund 401, Solid Waste Fund; Cost Center 230307, SW Transfer Station; Object Code 53401, Other Contractual Services |
N/A |
$720.00 |
N/A |
N/A |
$720.00 |
| Fund 401, Solid Waste Fund; Cost Center 230314, SWM Operations; Object Code 53401, Other Contractual Services |
N/A |
N/A |
N/A |
$9,400.00 |
$9,400.00 |
| Fund 104, Mass Transit Fund; Cost Center 211217, Mass Transit Fleet Maint.; Object Code 53401, Other Contractual Services |
N/A |
$34,080.00 |
N/A |
N/A |
$34,080.00 |
| Fund 001, General Fund; Cost Center 260107, SRI Public Works; Object Code 53401, Other Contractual Services |
N/A |
N/A |
$15,900.00 |
N/A |
$15,900.00 |
| Totals |
$99,191.40 |
$682,789.53 |
$263,328.00 |
$221,272.00 |
$1,266,580.93 |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The Agreements were prepared by Senior Assistant County Attorney, Kristin Hual. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| The Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Agreements and Purchase Orders. The Facilities Department will be the Contract Administrator. |
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