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County Administrator's Report 10. 44.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Exercising the Second of Two Possible One-Year Renewal Periods Related to PD 17-18.096, Roadway Materials Pricing Agreement - Wes Moreno, Director, Public Works Roads Infrastructure and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve the utilization of the second of two possible one-year renewal periods provided for under Section 2 of the Indefinite Quantity, Indefinite Delivery Agreement for Roadway Materials Pricing, effective October 31, 2020, with the following vendors:
- Roads, Inc. of NWF
- Panhandle Grading and Paving, Inc.
- CW Roberts Contracting, Inc. (via Midsouth Paving, Inc., which was purchased by CW Roberts Contracting, Inc.)
| Vendors |
Funding |
Amount |
Contract Number |
Roads, Inc. of NWF
Panhandle Grading and Paving, Inc.
C W Roberts Contracting, Inc. |
Fund 353, LOST IV;
Cost Center 210106, Transportation & Drainage;
Object Code 56301, Various Projects |
$500,000 |
PD 17-18.096 |
Fund 181, Master Drainage Basins;
Cost Centers 210719-210736, Master Drainage Basins I-XVIII;
Object Code 56301, Various Projects |
$50,000 |
Fund 175, Transportation Trust Fund;
Cost Center 210402, Road Maintenance;
Object Code 55301, Road Materials & Supplies |
$300,000 |
Fund 401, Solid Waste Management;
Cost Center 230309 [closed landfills];
Object Code 55301, Road Materials & Supplies |
$50,000 |
Fund 401, Solid Waste Management;
Cost Center 230314 [Operations];
Object Code 55301, Road Materials & Supplies |
$200,000 |
Fund 401, Solid Waste Management;
Cost Center 230314 [Projects];
Object Code 55301, Road Materials & Supplies |
$500,000 |
NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Original Agreement with Roads, Inc. of NWF
- Original Agreement with Panhandle Grading and Paving, Inc.
- Original Agreement with Midsouth Paving
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| BACKGROUND: |
Invitations to Bid, PD 17-18.096, Roadway Materials Pricing Agreement, were publicly noticed on August 27, 2018, to seven known providers. Bids were received from three providers on September 19, 2018.
The Agreement provides for a price adjustment on a 12-month basis. The updated pricing is included in the provided documentation. |
| BUDGETARY IMPACT: |
| Vendor |
Funding |
Amount |
Contract Number |
Roads, Inc. of NWF
Panhandle Grading and Paving, Inc.
C W Roberts Contracting, Inc. |
Fund 353, LOST IV;
Cost Center 210106, Transportation & Drainage;
Object Code 56301, Various Projects |
$500,000 |
PD 17-18.096 |
Fund 181, Master Drainage Basins;
Cost Centers 210719-210736, Master Drainage Basins I-XVIII;
Object Code 56301, Various Projects |
$50,000 |
Fund 175, Transportation Trust Fund;
Cost Center 210402, Road Maintenance;
Object Code 55301, Road Materials & Supplies |
$300,000 |
Fund 401, Solid Waste Management;
Cost Center 230309 [closed landfills];
Object Code 55301, Road Materials & Supplies |
$50,000 |
Fund 401, Solid Waste Management;
Cost Center 230314 [Operations];
Object Code 55301, Road Materials & Supplies |
$200,000 |
Fund 401, Solid Waste Management;
Cost Center 230314 [Projects];
Object Code 55301, Road Materials & Supplies |
$500,000 |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The original Agreements were prepared by Kristin Hual, Senior Assistant County Attorney. |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Road Department shall perform the function of Contract Administration and Management for this project, with the assistance of the Office of Purchasing for specific needs. |
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