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County Administrator's Report 8. 2.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Purchase of Furniture for the New Supervisor of Elections Navy Boulevard Warehouse - Robert E. Dye, Interim Director, Facilities Management
That the Board take the following action:
A. Authorize the County to utilize the Sourcewell (formerly NJPA) Contract #010615-SCC Office, School, and Other Workplace Related Supplies & Service, in accordance with the Escambia County, Florida Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; Exemptions; and Section 46-64, Board approval, for the purchase of furniture for the Supervisor of Elections Navy Boulevard Warehouse; and
B. Authorize the County Administrator to sign the Purchase Order to Staples, for the Supervisor of Elections Navy Boulevard Warehouse furniture, per the terms and conditions of Quote dated 11/1/2019, in the amount of $64,639.23.
[Funding: Fund 352, LOST III; Cost Center 110267, Public Facilities & Projects, LOST III; Object Code 56401, Machinery & Equipment, Project # 17PF3753] |
| BACKGROUND: |
Upon completion of the renovation of the new warehouse/training facility located at 3201 Navy Boulevard that was approved by the Board on March 7, 2019, available furnishings that can be used are being moved over. All of the office spaces are being furnished with existing desks, chairs, and file cabinets. All of the current warehouse equipment, racks, storage units, tables and chairs will be used in the new space. With the consolidation of three separate records storage locations, the addition of training rooms and moving the canvassing board, ballot receiving and central tabulation functions to this facility, it is necessary acquire some additional furnishings. A summary of the purchase is indicated below:
- Records storage - Requires shelving and rolling stairs to accommodate the volume of records being moved from three different storage locations to the new facility. Some of the existing shelving belongs to the Clerk of the Circuit Court and the ceiling height directly impacts what shelving can be re-purposed.
- Training rooms - Requires tables, chairs, and components to support the presentation system.
- Canvassing Board space - Some of the existing furnishings will be required in our current facility. Additional tables, chairs, and racks are required.
- Warehouse space - Only a few items are needed to support this space, which include a few workbenches, shop stools, and rolling work carts.
- Breakroom will need a few small tables, chairs and a refrigerator.
The Supervisor of Elections Office worked with purchasing to identify a vendor on State Contract who is local and could accommodate all of the furnishing needs in a time frame to meet the building completion. |
| BUDGETARY IMPACT: |
| Fund 352, LOST III; Cost Center 110267, Public Facilities & Projects, LOST III; Object Code 56401, Machinery & Equipment, Project # 17PF3753] |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Escambia County, FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Purchase Order. |
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