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County Administrator's Report 8. 12.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning a Change Order to Mott MacDonald Florida, LLC, for the Crockett Street Drainage Improvement Project - Joy Jones, P.E., Engineering Department Director
That the Board approve and authorize the County Administrator to execute the following Change Order to Mott MacDonald Florida, LLC, on Contract PD 02-03.79, Professional Services, for the Crockett Street Drainage Improvement Project:
| Department: |
Engineering |
| Division: |
Construction Management |
| Type: |
Addition |
| Amount: |
$7,990 |
| Vendor: |
Mott MacDonald Florida, LLC |
| Project Name: |
Crockett Street Drainage |
| Contract: |
PD 02-03.79 (BCC Approval 04/22/15) |
| PO#: |
151196 |
| CO#: |
7 |
| Original Contract Award: |
$40,775 |
| Change Order #1: |
$1,620 |
| Change Order #2: |
$22,200 (BCC Approval 05/19/15) |
| Change Order #3: |
$1,350 |
| Change Order #4: |
$4,300 |
| Change Order #5: |
$500 |
| Change Order #6 |
Time Only |
| Change Order #7 |
$7,990 |
| Cumulative Amount of Change Orders Through this CO: |
$37,960 |
| New Contract Amount: |
$78,735 |
[Funding Source: Fund 181, "Master Drainage Basin XII," Account 210731, Object Code 56301]
This project is located in Commission District 5. |
| BACKGROUND: |
A Task Order was issued to Mott MacDonald Florida, LLC, on April 22, 2015, to provide professional engineering services to develop 100% construction plans for the Crockett Street and Crestfield Circle Drainage Improvement Project. The project involved installation of stormwater transmission piping from just north of the intersection of Crockett Street and W. Roberts Road southward through the existing cleared 30’ wide by 1320’ long right of way and into the existing Blue Pit stormwater management facility. The project also included installation of stormwater transmission piping from the existing Palmetto Farms stormwater management pond located on the south side of Crestfield Circle through the 20’ wide drainage easement along the southerly property line of 303 Crestfield Circle to the existing Escambia County drainage easement across the Florida Department of Transportation (FDOT) property located along the westerly frontage of W. Roberts Road.
Change Order #1 was for surveying services in the amount of $1,620.
Change Order #2, in the amount of $22,200, approved by the Board on May 19, 2016, was for additional services for the Crockett Street Drainage Improvement Project. The modeling performed revealed a need for improved capacity of the Blue Pit Pond. Additional geotechnical exploration, additional design services, and additional surveys were needed to make improvements to the pit in order to handle the additional stormwater that would be directed from Crockett Street. In addition, a new regional pond located at West Roberts Road west of Crestfield Circle, was acquired from the Florida Department of Transportation (FDOT.) This Change Order request included modeling funds to ensure that the new outfall installed at Crestfield Circle would accommodate the additional stormwater directed to the West Roberts Pond. There was also a time extension processed, changing the completion date to July 1, 2017.
Change Order #3, in the amount of $1,350, was for both time and funding. During the redesign of the Blue Pit pond, a severe washout was noted on the east bank. The erosion extended from the pond slopes to Pine Forest Road. The owner of an adjacent property was approached about dedicating a permanent easement to the County in order to incorporate the repairs and improvements into the existing project. This Change Order provided the funds necessary for Mott McDonald to produce a legal description and sketch for the easement acquisition. An additional 180 days were added for the easement acquisition process, making the new completion date December 28, 2017.
Change Order #4, in the amount of $4,300, was for Subsurface Utility Excavation (SUE) and additional surveying services to better locate conflicting utilities. During the utility coordination review of the 60% plans, two areas were identified as potential areas of concern. Mott MacDonald hired a sub-consultant to physically locate the utilities and provide the data for inclusion in the revised plan set.
Change Order #5, in the amount of $500, was needed for additional surveying services for the temporary and permanent easements on the Farish property. During legal review, it was determined that two separate drawings and documents were needed rather than the single document containing both easements. The resident re-signed the Easements, and more time was added, with a new completion date of December 28, 2018.
Change Order #6 was for time only, allowing for acquisition of other Drainage Easements so that design, bidding, and construction could proceed for Phase 1. Construction for Phase I is underway, at 75% completion.
This Change Order, #7, in the amount of $7,990, is for additional engineering services for bid plan preparation and limited construction services for Phase II. Originally, the project was not going to be constructed in phases. Programmed construction funds for 2020 ($310,000) have been approved by the Board for Phase II. As a time extension of 365 days is needed to carry Phase II through the bidding and construction process, staff is requesting that the new completion date be December 28, 2020. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 181 "Master Drainage Basin XII", Account 210731, Object Code 56301. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this Recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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