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County Administrator's Report 12. 20.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Purchase of Four Nissan Frontiers for Building Services - Tim Tolbert, Department Director, Building Services, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to sign the Purchase Order to Alan Jay Chevrolet Cadillac, Inc. d/b/a Alan Jay Chevrolet Buick GMC (Vendor 091476), for four Nissan Frontiers for Building Services, per the terms and conditions of solicitation PD 18-19.113, Four Nissan Frontiers for Building Services, with a per-unit price of $24,986, and the total price for four units being $99,944.
A quote was requested by the Building Services Department from Alan Jay Chevrolet Cadillac, Inc. d/b/a Alan Jay Chevrolet Buick GMC (Vendor 091476). A quote was provided based on pricing from the Florida State Term Contract 25100000-18-1.
In an effort to encourage competition from local businesses, this vehicle purchase was publicly noticed via Vendor Registry on September 19, 2019, to 19 registrants representing 16 firms. The solicitation was viewed by eight firms and downloaded by four firms.
Only one sealed bid was received, and it was from a non-local dealer with a higher price than the one provided by Alan Jay Chevrolet on State Contract. Alan Jay Chevrolet provided the lowest total price of $99,944 for the four units.
[Funding: Fund 406, Cost Center 250109/250111 Building Services/Building Inspection Admin, Object Code 56401, Machinery and Equipment]
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Original Solicitation
- Quote from Alan Jay Chevrolet Cadillac, Inc. d/b/a Alan Jay Chevrolet Buick GMC (Vendor 091476)
- Bid Distribution List
- Bid Analytics
- Recommendation to Award Determination Checklist
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| BACKGROUND: |
A quote was requested by the Building Services Department from Alan Jay Chevrolte Cadillace, Inc. d/b/a Alan Jay Chevrolet Buick GMC (Vendor 091476). A quote was provided based on pricing from the Florida State Term Contract 25100000-18-1.
In an effort to encourage competition from local businesses, this vehicle purchase was publicly noticed via Vendor Registry on September 19, 2019, to 19 registrants representing 16 firms. The solicitation was viewed by eight firms and downloaded by four firms.
Only one sealed bid was received and it was from a non-local dealer with a higher price than the one provided by Alan Jay Chevrolet on State Contract. Alan Jay Chevrolet provided the lowest total price of $99,944 for the four units. |
| BUDGETARY IMPACT: |
| Funding: Fund 406, Cost Center 250109/250111 Building Services/Building Inspection Admin, Object Code 56401, Machinery and Equipment |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II, Section 46-44. |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Purchase Order. |
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