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County Administrator's Report 7. 1.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Approval of Library Services Database and Software Services Agreements and Contacts - Todd Humble, Library Services Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board authorize the County to continue and/or renew Contractual Agreements and licenses totaling $227,105.61, representing all software and database providers utilized to provide library services to the citizens of Escambia County.
| Database/Software |
Cost |
Renewal Date |
|
| Adobe |
$1,498.00 |
Upon approval |
Creative Suite License subscription for Photoshop and other Adobe programs |
| ALLDATA LLC |
$975.00 |
12/31/2020 |
Online access to automotive repair, maintenance and diagnostic manuals |
| ArchiveSocial |
$4,788.00 |
Upon approval |
Continuous archival of social media records/month (unlimited accounts) |
| Authorize.net |
$550.00 |
Upon approval |
Credit card payment system for Integrated Library System
|
| Envisionware |
$6,323.45 |
Upon approval |
Maintenance renewal for patrons' access to printing, scanning and fax services
|
Infobase - Films Media Group
Just for Kids |
$1,200.00 |
Upon approval |
Access to educational video streaming for children with videos, songs, and readalongs |
Library Ideas
Rocket Languages |
$750.00 |
Upon approval |
Access to online language learning course website |
| MorningStar |
$2,516.00 |
1/2/2021 |
Access to financial information, stock market analysis and investment resource
|
| OCLC |
|
|
Subscription plans for: |
| Cataloging and Metadata |
$20,920.80 |
Upon approval |
Catalog records and Platform for borrow books and movies from other libraries across the United States. (Paid $2,621.67 monthly until new ILL services completed) |
| WorldShare InterLibrary Loan (ILL) |
$10,534.44 |
Upon approval |
|
| Web Dewey |
$745.92 |
11/1/2020 |
Online cataloging tool for editing records |
| OCLC subtotal = |
$32,201.16 |
|
|
| PLAN (Panhandle Library Access Network) |
|
|
|
| DLLI |
$3,750.00 |
11/1/2020 |
Courier service for items borrowed from other Florida libraries |
| Membership |
$4,000.00 |
11/1/2020 |
Consortium membership fee required to utilize regional resource sharing |
| OverDrive |
$29,960.46 |
11/1/2020 |
New eBook, eAudiobook, and eMagazine platform and content |
| Zinio |
$4,950.00 |
Upon approval |
Provides patrons access to eBooks, eAudiobooks, and eMagazines |
| Zinio Collection Title |
$3,260.46 |
11/1/2020 |
|
| PLAN Subtotal = |
$45,920.92 |
|
|
| ProQuest |
|
|
|
| Pensacola Historical Collection |
$5,512.50 |
|
Full-text access to Pensacola News Journal 1999 - present |
| Pensacola Recent Collection |
$2,610.64 |
|
Full-text access to Pensacola News Journal 1999 - present |
| Heritage Quest Online and Ancestry Library |
$18,5180.20 |
Upon approval |
Access to genealogical research websites |
| ProQuest Subtotal = |
$26,641.34 |
|
|
| Reference USA Package |
$6,500.00 |
Upon approval |
Provides patrons online access to expanded listings for businesses, residences and heath care facilities that includes demographic, financial, and specific market information |
| Business |
|
|
|
| White Pages |
|
|
|
| Health Care |
|
|
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| New Business |
|
|
|
| Consumer |
|
|
|
| Job Search |
|
|
|
| Security Engineering |
$3,910.20 |
Upon approval |
Monitoring services all locations |
| Shutterstock INC |
$1,226.00 |
Upon approval |
Stock photos for marketing |
| Tech Logic |
|
|
RFID reading software, hardware, inventory devices, and security gates |
| Software annual support |
$14,748.00 |
Upon approval |
|
| Technology Integration Group |
$1,793.10 |
Upon approval |
1-year renewal Firewall Support for Children's Internet Protection Act (CIPA) compliance |
| The Library Corporation (TLC) |
$48,249.00 |
Upon approval |
Annual support of Integrated Library System - Provides all circulation, checkout, and cataloging |
| Tumbleweed Press |
|
|
Provides patrons website access to read along story books for children |
| TumblePremium |
$3,355.80 |
Upon approval |
|
| TumbleBookCloud Deluxe |
$2,348.64 |
Upon approval |
|
| World Book |
|
|
Provides patrons website access to online encyclopedia, articles, and non-fiction ebooks |
| Online-Premium plus with eBook Suite |
$16,875.00 |
Upon approval |
|
| ZooBean Beanstack |
$4,736.00 |
3/11/2021 |
Database for tracking reading for Summer Reading Club and other challenges |
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[Funding Source: Library Fund 113 Cost Center 110501 Operating Expenses 55401]
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| BACKGROUND: |
| All software and databases utilized to provide library resources and services for citizens to use are included in this request. As per BCC request, ALL software regardless of cost is included in this Recommendation. |
| BUDGETARY IMPACT: |
Funding Source: Library Fund 113 Cost Center 110501 Operating Expenses 55401
Books/Publications/Subscriptions/Memberships -- the total is comprised of the following software and database providers:
| Database/Software |
Cost |
Renewal Date |
|
|
|
|
| |
|
|
|
|
|
|
| Adobe |
$ 1,498.00 |
upon approval |
|
Creative Suite License subscription for Photoshop and other Adobe programs |
| |
|
|
|
| |
|
|
|
| ALLDATA LLC |
$ 975.00 |
12/31/2020 |
|
Online access to automotive repair, maintenance and diagnostic manuals |
| |
|
|
|
| |
|
|
|
| ArchiveSocial |
$ 4,788.00 |
upon approval |
|
Continuous archival of social media records/month (unlimited accounts) |
| |
|
|
|
| |
|
|
|
| Authorize.net |
$ 550.00 |
upon approval |
|
Credit card payment system for Integrated Library System |
| |
|
|
|
| |
|
|
|
| Envisionware |
|
|
|
Maintenance renewal for patrons' access to printing, scanning and fax services |
| |
$ 6,323.45 |
upon approval |
|
| |
|
|
|
| Infobase - Films Media Group |
|
|
|
Access to educational video streaming for children with videos, songs, and readalongs |
| Just for Kids |
$ 1,200.00 |
upon approval |
|
| |
|
|
|
| Library Ideas |
|
|
|
Access to online language learning course website |
| Rocket Languages |
$ 750.00 |
upon approval |
|
| MorningStar |
$ 2,516.00 |
1/2/2021 |
|
Access to financial information, stock market analysis and investment resource |
| |
|
|
|
| |
|
|
|
| OCLC |
|
|
|
Subscription plans for: |
| Cataloging and Metadata |
$ 20,920.80 |
upon approval |
|
Catalog records and Platform for borrow books and movies from other libraries across the United States. (Paid $2,621.67 monthly until new ILL services completed) |
| WorldShare InterLibrary Loan (ILL) |
$ 10,534.44 |
upon approval |
|
| |
|
|
|
| |
|
|
|
| |
|
|
|
| |
|
|
|
| Web Dewey |
$ 745.92 |
11/1/2020 |
|
Online cataloging tool for editing records |
| OCLC subtotal= |
$ 32,201.16 |
|
|
|
|
|
| PLAN (Panhandle Library Access Network) |
|
|
|
|
|
|
| DLLI |
$3,750.00 |
11/1/2020 |
|
Courier service for items borrowed from other Florida Libraries |
| |
|
|
|
| |
|
|
|
| Membership |
$4,000.00 |
11/1/2020 |
|
Consortium membership fee required
to utilize regional resource sharing |
| OverDrive |
$29,960.46 |
11/1/2020 |
|
New eBook, eAudiobook, and eMagazine platform and content |
| |
|
|
|
| |
|
|
|
Provides patrons access to eBooks, eAudiobooks, and eMagazines |
| Zinio |
$ 4,950.00 |
upon approval |
|
| Zinio Collection Title |
$ 3,260.46 |
11/1/2020 |
|
| PLAN Subtotal= |
$45,920.92 |
|
|
| ProQuest |
|
|
|
|
|
|
| Pensacola Historical Collection |
$ 5,512.50 |
|
|
Full-text access to Pensacola News Journal 1999 - present |
| |
|
|
|
| |
|
|
|
|
|
|
| Pensacola Recent Collection |
$ 2,610.64 |
|
|
Full-text access to Pensacola News Journal 1999 - present |
| |
|
|
|
| |
|
|
|
|
|
|
| Heritage Quest Online |
$ 18,518.20 |
upon approval |
|
Access to genealogical research websites |
| and Ancestry Library |
|
|
|
| ProQuest Subtotal= |
$ 26,641.34 |
|
|
|
|
|
| Reference USA Package |
$ 6,500.00 |
upon approval |
|
Provides patrons online access to expanded listings for businesses, residences and health care facilities that includes demographic, financial, and specific market information |
| Business |
|
|
|
| White Pages |
|
|
|
| Health Care |
|
|
|
| New Business |
|
|
|
|
|
|
| Consumer |
|
|
|
|
|
|
| Job Search |
|
|
|
|
|
|
| Security Engineering |
$ 3,910.20 |
upon approval |
|
Monitoring services all locations |
| |
|
|
|
|
|
|
| Shutterstock INC |
$1,226.00 |
upon approval |
|
Stock photos for marketing |
| Tech Logic |
|
|
|
RFID reading software, hardware, inventory devices, and security gates |
| Software annual support |
$14,748.00 |
upon approval |
|
| |
|
|
|
| Technology Integration Group |
$ 1,793.10 |
upon approval |
|
1 year renewal Firewall Support for Children's
Internet Protection Act (CIPA) compliance |
| |
|
|
|
|
|
|
| The Library Corporation (TLC) |
$ 48,249.00 |
upon approval |
|
Annual support of Integrated Library System - Provides all circulation, checkout, and catalging |
| |
|
|
|
| |
|
|
|
| |
|
|
|
| Tumbleweed Press |
|
|
|
Provides patrons website access to read along story books for children |
| TumblePremium |
$ 3,355.80 |
upon approval |
|
| TumbleBookCloud Deluxe |
$ 2,348.64 |
upon approval |
|
| World Book |
|
|
|
Provides patrons website access to online encyclopedia, articles, and non-fiction ebooks |
| Online-Premium plus with eBook Suite |
$ 16,875.00 |
upon approval |
|
| |
|
|
|
| ZooBean Beanstack |
$ 4,736.00 |
3/11/2021 |
|
Database for tracking reading for Summer Reading Club and other challenges |
| |
|
|
|
|
|
|
|
|
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Legal has reviewed terms of service and determined legally sufficent. |
| PERSONNEL: |
| Library personnel will initiate and/or renew the Contracts with these providers as per purchasing procedures. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida. Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon Board approval, the Library Services Department will renew or initiate the Contractual Agreements with the software and/or database providers. |
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